Job Summary: Provide foundational administrative, operational and clerical support to the HR department. Act as a key point of contact for employees for onboarding, training, safety, uniforms, benefits and daily people operations.
Reports to: the Executive Director of Human Resources
Essential Functions and Duties (including, but not limited to):
- Onboarding & Offboarding
- Welcome new hires and facilitate orientation and training sessions
- Collect new-hire documents, set up HRIS profiles, and coordinate with IT for equipment
- Prepare exit packages and coordinate offboarding tasks for departing staff
- Records & Data Management
- Maintain physical and digital employee files, databases, and HRIS systems
- Track employee attendance, paid time off (PTO), sick leave, and timesheets
- Run reports and assemble workforce data as requested by HR leadership
- Payroll & Benefits Assistance
- Gather attendance and time records to feed into payroll processing
- Assist employees with basic questions regarding health insurance, retirement plans (like 401k), and benefit enrollments
- Help check pay data and resolve minor payroll discrepancies
- Employee Communication & Compliance
- Serve as a first point of contact for general employee inquiries and policy questions
- Maintain strict confidentiality regarding sensitive employee and company data
- Support compliance efforts by following labor laws, company policies, and safety regulations
- Safety Compliance & Training
- Draft and revise safety policies and procedures in compliance with local, state and federal rules and regulations
- Manage third party safety compliance
- Advise leadership on safety compliance concerns
- Create, publish, assign and manage mandatory safety trainings in Learning Management System