Total Talent Solutions
Now hiring for a Administrative Assistant
Location: Dallas, TX
Pay Rate: $34.00 per hour
Monday – Friday (Schedule to be determined)
You Know Every Answer Before We Ask the Question
You know what we need before we even ask. That’s your superpower. As a Administrative Assistant in Dallas, you’re the mind reader of the office, organizing, anticipating, and handling every detail before it hits the radar. You keep things smooth, stress-free, and totally on point.
Looking for Administrative Assistant jobs in Dallas where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.
If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.
Job Duties
- Provide administrative support to senior leaders and executives in a fast-paced environment
- Coordinate complex internal and external meetings, conference calls, and event logistics
- Manage detailed calendars and prioritize scheduling requests
- Arrange domestic and international travel and process expense reports
- Handle high-volume phone calls and interact professionally with business leaders and clients
- Prepare correspondence, reports, presentations, and other business documents
- Support onboarding, employee transfers, and termination processes
- Manage invoices, payments, office supplies, and inventory
- Organize and ship materials to clients and respond to requests in a timely manner
- Assist with filing, archiving, copying, and special projects as needed
Education Requirements
- Bachelor’s degree preferred
- High school diploma or equivalent required
Experience Requirements
- 5+ years of administrative support experience preferred
- Experience supporting senior leadership and executives
- Strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
- Experience managing complex calendars, travel arrangements, and expense reporting
Preferred Qualifications
- Previous experience supporting multiple departments or executive staff is beneficial.
- Experience with scheduling, document preparation, recordkeeping, and office coordination is preferred.
- Familiarity with business software, office equipment, and data entry systems is considered an asset.
- Individuals who demonstrate initiative, adaptability, and professionalism are well positioned for success as a Administrative Assistant.
Physical Capabilities
- Ability to remain seated or stand for extended periods while performing office tasks.
- Frequent use of computers, telephones, and other standard office equipment.
- Occasional lifting or moving of office supplies and materials up to 20 pounds.
- Ability to communicate effectively with coworkers, customers, and visitors.
Benefits
- Competitive Weekly Pay
- Comprehensive Benefits including medical, dental, and vision coverage.
- Life Insurance and Disability Insurance for added peace of mind.
- Optional 401(k) Plan to help you prepare for the future.
- Supportive Professional Environment focused on teamwork, growth, and success.
“Worked in Payroll. Had a great boss who was fair, good at managing our team. She understood life/work balance as long you were getting your job done. Great communicator!” – Administrative Support Specialist, Staffmark
Click apply, and let’s make this official.
What You Will Do
As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.
A Administrative Assistant helps support the daily rhythm of an office by keeping tasks organized, information accurate, and communication moving. This role requires strong administrative ability and a professional approach to working with people and details.
The Administrative Assistant must be able to manage competing priorities, follow instructions, maintain records, prepare materials, and support coworkers with timely assistance. Strong computer skills and a commitment to accuracy help ensure work is completed correctly.
This position is ideal for someone who values organization, dependability, and teamwork. A capable Administrative Assistant helps reduce confusion, improve efficiency, and support smoother daily operations.