Bookkeeper & Accounts Payable Specialist Rate: $24–$28/hour (based on experience) Hours: Approximately 20-25 hours per week Location: Newfoundland, NJ (On-site or Hybrid, based on company needs) About SoulFlora SoulFlora is a rapidly growing New Jersey cannabis company committed to providing exceptional products, outstanding customer service, and maintaining the highest standards of compliance and professionalism. As we continue to grow, we're seeking a highly organized, detail-oriented accounting professional to support our financial operations and vendor relationships. Position Summary The Bookkeeper & Accounts Payable Specialist is responsible for managing the company's day-to-day bookkeeping, accounts payable, daily sales and cash reconciliations, vendor credits, promotional reimbursements, and financial recordkeeping. This position plays an important role in ensuring invoices, payments, credits, and reconciliations are processed accurately and efficiently while serving as the primary contact for routine vendor accounting matters. The ideal candidate is organized, proactive, comfortable working with high transaction volumes, and experienced with QuickBooks and vendor account management.
Responsibilities
- Maintain accurate daily bookkeeping and financial records.
- Record daily sales and cost of goods sold (COGS), and reconcile sales and cash activity to the point-of-sale (POS) system and store daily closing reports.
- Process accounts payable and maintain accurate vendor account records.
- Review, code, and enter vendor invoices.
- Prepare and process vendor payments, checks, ACH payments, and reimbursements.
- Track, reconcile, and submit vendor promotional reimbursements, vendor bill-backs, shortages, damages, and other product credits.
- Investigate and resolve invoice discrepancies, shortages, damaged product claims, and billing issues.
- Reconcile vendor statements, bank accounts, and credit card accounts.
- Record payroll journal entries and reconcile payroll-related activity.
- Assist with calculating, reconciling, and processing applicable state and local cannabis and sales taxes on a monthly and quarterly basis.
- Reconcile and track gift card activity and balances.
- Maintain organized digital and physical accounting records.
- Communicate with vendors regarding invoices, payments, credits, and account balances.
- Assist with month-end, quarter-end, and year-end closing activities.
- Prepare accounting reports and support management with financial operations.
- Ensure compliance with company policies and applicable state and federal regulations.
Qualifications
- 3+ years of bookkeeping or accounting experience.
- Strong working knowledge of QuickBooks.
- Experience managing accounts payable, vendor accounts, and invoice processing.
- Experience reconciling bank accounts, credit cards, and vendor statements.
- Experience with daily sales, cash, and POS reconciliations.
- Excellent organizational skills with exceptional attention to detail.
- Strong written and verbal communication skills.
- Ability to prioritize multiple deadlines in a fast-paced environment.
- Proficiency in Microsoft Excel and Microsoft Office (or Google Workspace).
- Must be at least 21 years old and able to satisfy New Jersey Cannabis Regulatory Commission background requirements.
Preferred Qualifications
- Experience working in the cannabis industry.
- Familiarity with IRC Section 280E.
- Experience with high-volume accounts payable.
- Experience supporting audits or regulatory compliance.
What We Offer
- Competitive hourly compensation based on experience.
- Opportunity to join one of New Jersey's growing cannabis companies.
- Collaborative and supportive work environment.
- Opportunities for advancement as the company continues to grow.
To Apply Please submit your resume along with a brief summary outlining your bookkeeping and accounts payable experience, including any experience managing vendor credits, reconciliations, or promotional reimbursements.