Position Summary:
Top Workforce Solutions is seeking a polished and proactive Executive Assistant to support our client’s Chief Executive Officer at their Hollywood, FL headquarters. The client is a multi-site healthcare management company overseeing several skilled nursing facilities. This fully in-office role requires a high level of professionalism, discretion, and the ability to operate effectively in a fast-paced, healthcare-focused environment.
Key Responsibilities:
- Provide direct, high-level administrative support to the CEO
- Manage complex calendars, schedule meetings, and coordinate with internal teams and external partners
- Arrange and manage domestic travel plans, including detailed itineraries and logistics
- Prepare, format, and edit executive-level reports, presentations, and internal communications
- Track deadlines, priorities, and follow-up items to ensure timely execution
- Maintain confidential records and filing systems with the utmost discretion
- Support operational projects and administrative initiatives as needed
- Help streamline and improve administrative workflows for greater efficiency
Required Qualifications:
- Experience:
- Minimum 3 years in an Executive Assistant or similar high-level administrative role
- Experience supporting C-suite executives strongly preferred
- Education:
- Bachelor’s degree preferred
- Technical Skills:
- Proficient in Microsoft Excel
- Strong working knowledge of Microsoft Office Suite (Word, Excel,PowerPoint, Outlook)
- Experience with Click Up or similar project/task management platforms is a plus
- Soft Skills:
- Highly organized, detail-oriented, and capable of managing multiple priorities
- Strong communication and interpersonal skills
- Demonstrated ability to maintain confidentiality and exercise sound judgment
- Professional demeanor with the ability to anticipate needs and work independently
Work Environment:
- This is a fully on-site position based in Hollywood, FL
- Remote or hybrid work is not available for this role
- Must be comfortable working in a professional office environment supporting executive leadership in healthcare operations