Job Summary The Sales Administration & Operations Coordinator provides comprehensive administrative, financial, reporting, and operational support to the Sales organization. This role is responsible for coordinating sales commissions, crane sales documentation, sales reporting, system administration, purchase orders, credit resolution, training documentation, and executive reporting. The position also manages company entertainment activities and associated logistics, including professional sporting events, hunting camps, and corporate aviation tracking.
Key Responsibilities
Sales Commissions & Compensation
- Compile, review, calculate, and verify commission reports for the entire Sales team.
- Submit finalized commission information to Payroll accurately and within established deadlines.
- Administer and track commission draw balances, including draw repayment/payback calculations.
- Research and resolve discrepancies related to commissions, draws, sales transactions, and supporting documentation.
Crane Sales Administration
- Prepare quotes, contracts, and documentation for new and used crane sales.
- Maintain sales transaction records and provide invoices and work tickets as needed.
- Coordinate Crane Trader purchase orders and equipment information.
- Support customer credit setup and work with Finance/Accounting to resolve credit and past-due issues
Reporting & Data Analysis
Own and coordinate month-end Sales reporting, including:
- Prepare and process reports requested by the CEO, CCO, COO, and other senior leadership.
- Validate report data for accuracy and completeness before distribution.
- Research discrepancies and coordinate corrections when necessary.
- Maintain supporting documentation and reporting files.
Systems & Process Administration
- Develop and maintain Sales and Operations templates, SOPs, training materials, forms, and workflows.
- Train Sales team members on IFS processes and quote preparation.
- Test IFS updates, identify system/process issues, and maintain Power Automate approval workflows.
Purchase Order Administration
- Receive, create, and maintain purchase orders for designated company entities, including 009 and 000.
- Verify supporting documentation and ensure purchase orders are accurately processed and maintained.
- Assist with resolving discrepancies involving purchase orders, invoices, and related documentation.
Corporate Entertainment & Event Coordination Manage the administrative and logistical aspects of designated company entertainment programs, including:
- Coordinate ticket distribution, reservations, schedules, food orders, and other event logistics.
- Maintain accurate records related to company entertainment activities.
- Coordinate hunting camp schedules and administrative requirements.
- Track corporate aircraft utilization hours and maintain applicable logs.
- Maintain and update entertainment request forms, approval processes, and supporting documentation.
- Coordinate required approvals using established Power Automate workflows.
Qualifications
Skills:
- Strong attention to detail and commitment to data accuracy.
- Ability to independently manage recurring deadlines and multiple competing priorities.
- Excellent organizational and follow-through skills.
- Strong written and verbal communication skills.
Education & Experience:
- High school diploma or equivalent required; associate or Bachelor's degree in Business Administration, Finance, Accounting, Sales Operations, or a related field preferred.
- 3+ years of experience in sales administration, sales operations, accounting support, executive administration, or a related position preferred.
- Must be legally authorized to work in the United States.
- Must be able to read, speak, and understand English.
Working Conditions
- Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report.
- Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.
Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.
