Accounting & Administrative Coordinator
Serenity Spa + Pyürest | Tacoma, WA
Position: Part-Time | In-Person Compensation: $25–$32 per hour, depending on experience
About Us
Serenity Spa is an award-winning, locally owned wellness company with multiple locations throughout the South Sound. Alongside our spa operations, we are proud to have developed Pyürest, our growing luxury body care brand serving spas, resorts, and retail customers.
We are seeking a detail-oriented, dependable, and highly organized Accounting & Administrative Coordinator to support the financial and day-to-day administrative operations of our businesses.
The ideal candidate is comfortable managing bookkeeping responsibilities while also handling a variety of office and operational tasks. We are looking for someone who takes initiative, works independently, and enjoys keeping things organized and running smoothly.
Key Responsibilities
Accounting & Bookkeeping
- Reconcile bank accounts, credit cards, and financial transactions regularly.
- Process payroll, verify timekeeping records, and maintain accurate payroll information.
- Manage accounts payable, including reviewing invoices, scheduling payments, and maintaining vendor records.
- Manage accounts receivable, including customer invoicing, tracking payments, and following up on outstanding balances.
- Maintain accurate and organized financial records.
- Assist with monthly financial reporting and preparation of information for our CPA.
- Identify and resolve bookkeeping discrepancies.
Administrative & Operational Support
- Prepare and send invoices to wholesale and business customers.
- Process, package, and coordinate shipping for product orders.
- Monitor incoming and outgoing shipments and maintain shipping documentation.
- Collect, sort, and distribute incoming mail.
- Prepare and make bank deposits, including cash deposits from spa locations.
- Maintain organized digital and physical filing systems.
- Communicate with vendors and internal team members regarding financial and administrative matters.
- Provide general administrative support to ownership and management as needed.
Qualifications
- Previous experience in bookkeeping, accounting support, or a similar administrative role.
- Experience with payroll processing, accounts payable, accounts receivable, and bank reconciliations.
- Proficiency with accounting software, such as QuickBooks, and Microsoft Excel or Google Sheets.
- Strong attention to detail and excellent organizational skills.
- Ability to manage multiple responsibilities, prioritize deadlines, and work independently.
- Excellent communication and problem-solving skills.
- High level of integrity and discretion when handling confidential financial and employee information.
- Experience with Shopify, payroll platforms, or multi-location businesses is a plus.
What We're Looking For
We're looking for a proactive, trustworthy team member who enjoys both numbers and organization. This person should be comfortable moving between accounting responsibilities and hands-on administrative tasks, taking ownership of their work and helping create efficient processes as our businesses continue to grow.
Why Join Us?
Join a locally owned, growing wellness company with a supportive team and a commitment to excellence. This position offers the opportunity to make a meaningful impact by supporting the financial health and daily operations of two established and growing brands.
To Apply: Please submit your resume along with a brief introduction highlighting your bookkeeping and administrative experience.