Office Manager & HR Coordinator (Security Services) We’re looking for an organized, detail-focused Office Manager/HR Coordinator to support the security operations team. You’ll handle day-to-day office needs while coordinating scheduling, payroll, invoicing, and HR paperwork. This role has the authority to enforce timesheet deadlines, schedule compliance, and required documentation. What you’ll do
- Run daily office admin: phones/emails, filing, supplies, vendors, and general support
- Build and maintain schedules for guards/supervisors; manage call-offs and coverage needs
- Collect and review timesheets; follow up on missing or late submissions
- Support payroll by validating hours, overtime, differentials, PTO, and corrections
- Create accurate client invoices based on schedules/timesheets and contract rates
- Track unpaid invoices and coordinate with accounting on billing issues
- Handle onboarding/offboarding paperwork: background checks, training logs, I-9/E-Verify, files
- Maintain confidential employee records and compliance documentation
- Track incidents/workers comp intake and keep logs organized
- Prepare simple weekly/monthly reports (billing, payroll, coverage, staffing, compliance)
Tools
- Scheduling/payroll/billing systems + Excel/Google Sheets (tracking, rate tables, reports)