Position Summary
SD Solutions, LLC (SDS) seeks a qualified Contracting Specialist to provide acquisition and contracting support to the United States Air Force's 5th Contracting Squadron (5 CONS) at Minot Air Force Base, North Dakota.
The Contracting Specialist supports pre-award and post-award acquisition activities, including acquisition planning, solicitation preparation, procurement research, proposal analysis support, contract administration, modifications, and contract closeout. The position supports a diverse portfolio of construction, services, and commodity procurements associated with Minot AFB mission requirements.
The successful candidate possesses federal operational contracting experience, strong analytical and documentation skills, and familiarity with federal acquisition regulations, contracting procedures, and procurement systems. This is an advisory and administrative support position. The Contracting Specialist does not exercise warranted Contracting Officer authority or make binding acquisition decisions.
Key Responsibilities
Acquisition and Contracting Support
- Provide acquisition support throughout the federal procurement lifecycle, including pre-award and post-award activities.
- Assist with developing acquisition strategies, procurement documentation, and solicitation packages.
- Prepare, review, coordinate, and maintain draft acquisition and contract documentation.
- Support proposal analysis through research, documentation, and preparation of advisory materials.
- Prepare draft contract modifications, administrative changes, option-exercise documentation, and contract closeout materials.
- Coordinate acquisition packages for review, approval, and execution by authorized Government Contracting Officers.
- Maintain accurate acquisition records and supporting documentation.
- Support changing procurement priorities and concurrent acquisition activities.
Procurement Research and Analysis
- Conduct procurement research using Government-authorized electronic systems and databases.
- Review historical acquisition records to identify procurement approaches, contract history, and pricing information.
- Assist with market research, acquisition planning, and preparation of supporting documentation.
- Prepare draft Statements of Work (SOWs), Independent Government Cost Estimates (IGCEs), and other acquisition-related materials.
- Research applicable procurement regulations, acquisition policies, and contracting procedures.
- Provide analytical support and documented recommendations to Government contracting personnel.
Contract Administration and Closeout
- Assist with contract administration activities, including modification packages, option documentation, and administrative actions.
- Prepare and organize supporting materials for contract closeout.
- Review acquisition files for completeness, accuracy, and required documentation.
- Support procurement milestone tracking and contract status reporting.
- Coordinate with Government contracting personnel to resolve documentation deficiencies.
- Maintain organized and auditable electronic contract files.
Federal Procurement Systems and Records Management
- Use or develop proficiency with federal procurement systems, including:
- CON-IT (Contracting Information Technology)
- Procurement Integrated Enterprise Environment (PIEE)
- SAM.gov
- Contractor Performance Assessment Reporting System (CPARS)
- Federal Procurement Data System (FPDS)
- KT File Share and other authorized Government filing systems
- Update procurement, milestone, and fiscal year-end tracking systems daily or whenever project status changes.
- Maintain accurate electronic procurement records and acquisition documentation.
- Ensure compliance with applicable federal records management and information security requirements.
- Protect procurement-sensitive information, Controlled Unclassified Information (CUI), and contractor proprietary information.
Stakeholder Coordination and Reporting
- Participate in acquisition planning meetings, procurement coordination sessions, and multidisciplinary project meetings.
- Coordinate with Government contracting personnel, program stakeholders, vendors, and contractors on authorized acquisition-support matters.
- Prepare meeting minutes, action items, acquisition briefings, and supporting presentation materials.
- Track acquisition milestones, pending actions, and documentation requirements.
- Prepare status updates and reports concerning assigned acquisition activities.
- Support procurement workload coordination during critical fiscal year-end periods.
Quality and Compliance
- Ensure acquisition documentation is accurate, complete, properly formatted, and submitted within established deadlines.
- Support compliance with applicable FAR provisions, Air Force acquisition policies, and local contracting procedures.
- Maintain quality standards for written acquisition deliverables.
- Correct documentation deficiencies identified during Government reviews.
- Follow established information security, records management, and operational procedures.
Minimum Qualifications
Education – Mandatory
- Bachelor's degree or higher from an accredited educational institution.
- At least 24 semester credit hours in one or more of the following disciplines:
- Accounting
- Business
- Finance
- Law
- Economics
- Contracts
- Management
Professional Experience – Mandatory
- Minimum two years of federal/Department of War operational contracting experience involving construction, services, or commodity procurement and acquisition activities.
- Demonstrated experience in at least two of the following five areas:
- Developing acquisition strategies.
- Preparing solicitation documents.
- Performing proposal analysis.
- Assisting with contract modifications.
- Preparing contract closeout files.
Technical Skills
- Knowledge of federal acquisition regulations, procurement processes, and contract administration practices.
- Ability to prepare accurate acquisition documentation and maintain organized contract files.
- Proficiency with Microsoft Office applications and Adobe software.
- Ability to learn and use specialized Government procurement systems, including CON-IT and PIEE.
- Strong analytical, research, organizational, and written communication skills.
- Ability to manage multiple acquisition actions and changing priorities.
Preferred Qualifications
- Experience supporting USAF, DoD, or other federal contracting organizations.
- Experience with construction-related acquisitions and contract administration.
- Familiarity with CON-IT, PIEE, SAM.gov, CPARS, FPDS, and electronic contract file management.
- Professional contracting certifications, including:
- Certified Federal Contracts Manager (CFCM)
- Certified Professional Contracts Manager (CPCM)
- Defense Acquisition University (DAU) CON coursework or equivalent foundational contracting training
- Experience supporting acquisition planning, solicitation development, modifications, and contract closeout.
- Experience preparing acquisition documentation for review by warranted Contracting Officers.
Security and Access Requirements
- Ability to obtain and maintain access to Minot Air Force Base.
- Ability to obtain and maintain a favorable Tier 1/National Agency Check with Inquiries (NACI) or higher Position of Trust determination.
- Ability to obtain a Common Access Card (CAC) and authorized NIPRNet access.
- Successful completion of required background investigation documentation and fingerprinting.
- Compliance with DoD cybersecurity, operational security, information protection, and records management training requirements.
- Ability to safeguard sensitive acquisition information and Government-furnished equipment.
- U.S. citizenship is not mandatory, provided the candidate satisfies all applicable base access, background investigation, and security requirements.
Work Location and Schedule
Primary Duty Location
- 5th Contracting Squadron, Building 165, Missile Avenue, Minot Air Force Base, North Dakota
- Primarily on-site; telework requires Contracting Officer approval.
Work Schedule
- Full-time, Monday through Friday. Standard operating hours: 7:00 AM–4:30 PM Central Time.
- Eight working hours per duty day, with a 30-minute lunch break. Additional hours may be required during critical procurement periods, subject to prior authorization.
Additional Requirements:
- Ability to drive a personal or employer-owned vehicle between work locations on Minot AFB.
- Ability to maintain operational coverage during the fiscal year-end closeout period, August 15–September 30.
- Ability to adapt to changing acquisition priorities and mission requirements.
Candidate Resume Requirements
- Candidates should provide a resume containing:
- Complete employment history with month/year start and end dates.
- Detailed descriptions of federal contracting and acquisition responsibilities.
- Average weekly hours worked for each relevant position.
- Degree, field of study, educational institution, and graduation year.
- Evidence of the required 24 semester credit hours.
- Relevant professional contracting certifications, if applicable.
- Experience demonstrating at least two of the five mandatory acquisition activities.
- Resume length: Maximum three pages for Government submission.
Equal Employment Opportunity
SD Solutions, LLC is an Equal Opportunity Employer. Employment decisions are based on qualifications, experience, and applicable contractual requirements