Assistant Business Administrator
Position Summary:
The Assistant Business Administrator assists in managing the district’s financial affairs and business operations. This role is responsible for ensuring compliance with NH state and federal regulations, overseeing day-to-day accounting functions, and supporting the development of the annual school budget. The ideal candidate is a detail-oriented leader who can translate complex financial data into actionable insights for educational stakeholders.
Key Responsibilities:
- Financial Management & Accounting *Oversee accounts payable, accounts receivable, and payroll processing to ensure accuracy and timeliness. *Assist in the preparation of monthly financial reports and agendas for the school board. *Monitor expenditures against budget line items to prevent over-expenditure. *Perform Administrator approval of all requisitions before they are converted into purchase orders. *Assist the Executive Director with fiscal year-end and reporting. *Collaborate closely with the Executive Director and Administrative Assistant to keep all district and board policies up to date. *Oversee the NSLP and accounting staff responsible for reporting and collecting applications.
- Budget Development & Grants *Collaborate with the Executive Director to draft the annual operating budget. *Manage the financial reporting and compliance for state and federal grants (e.g., Title I, IDEA). Collaborate with the Deputy Executive Director to verify that accurate accounts are being used. *Oversee grant accounts, reconciliation, receivables, and reporting. *Assist the Executive Director and Deputy Executive Director with journal entries and budget adjustments.
- Operations & Compliance *Coordinate the annual external audit process and prepare necessary reports. *Ensure the district remains in compliance with state and federal-mandated procurement laws and bidding processes. *Oversee the management of annual vendor contracts and insurance renewals. *Manage district wellness and safety committees to verify district policy and state laws are being followed.
- Supervise non-instructional staff (e.g., custodial, transportation, and business office/accounting staff) assigned.
- Human Resources & Benefits *Assist in the administration of employee benefits programs, including health insurance, life, and disability. To include seeking alternative plans to reduce costs. Work closely with the HR/Payroll Director. *Support collective bargaining efforts by providing cost-analysis data for negotiations. Assist in meetings, along with the HR/Payroll Director and/or the Executive Director. *Annual evaluation of business office support staff and lead custodians. Assist lead custodians in evaluating all district custodians annually.
Education:
Bachelor’s degree in accounting, Finance, or Business Administration. Will consider an A.S. degree with experience in Governmental Accounting.
Experience:
3–5 years of direct experience in school business.
Software:
Proficiency in school-specific systems (e.g., IVEE-ERP Pro, Frontline, and NHDOE GMS) and advanced Excel skills.
Attributes:
Strong ethical compass, excellent communication skills, and the ability to multitask under deadlines.
Physical Requirements & Environment:
*Standard office environment with frequent use of computers. *Ability to attend evening Board meetings and/or negotiations as needed. *Periodic travel between school buildings/districts within the SAU.