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RPM xConstruction, LLC is currently seeking a PM Maintenance Support Clerk to join our Fleet Department. Duties and Responsibilities
- Opens and maintains scheduled work orders daily.
- Receives and verifies repair invoices daily.
- Accurately codes vendor invoices for the accounting department
- Keys vendor invoices into internal work orders in Viewpoint
- Forwards to the Supervisor for approval
- Processes parts returns and ensures a credit memo is issues on a weekly basis.
- Prepares service work orders.
- Interprets and enters mechanic notes daily for field jobs and shop jobs as needed.
- Summarizes mechanic notes for records (cause, complaint, correction)
- Ensures labor notes, etc. are correct from the labor sheets.
- Deducts parts returns from open work orders as submitted to maintain accurate inventory.
- Obtains Purchase Orders from purchasing on jobs where one is required.
- Keeps internal customers apprised of repair progress.
- Assists PM Maintenance Supervisors with needs such as parts transfers, etc.
- Builds and maintains relationships with key departments and Company affiliates to ensure cooperation and teamwork.
- Provides excellent customer service, for both internal and external customers.
- Manages any stress on the job, including but not limited to meeting deadlines.
- Follow other policies and procedures such that there are no verbal or written warnings during the evaluation period.
Minimum Knowledge, Skill, and Ability Requirements
- Diploma.
- Minimum of two year’s experience in an office environment managing parts inventories.
- Skilled in use of computer and software, including Word, Excel, and Outlook.
- Experience with or ability to learn Viewpoint software.
- Semi-fluent in Spanish.
- Demonstrates solid communication, customer service skills, and verbal/written skills with all levels of company personnel and outside vendors/suppliers.
- Ability to meet physical demands of the job which include, but are not limited to walking, bending, pushing, pulling, lifting, sitting, squatting, and occasionally lifting and carrying items which may weigh up to 15 pounds.
- Position spends approximately 90% of time sitting at a desk and 10% standing or walking.
- Must be available for work 8am – 5pm Monday through Friday, with some varied hours as projects require.
- While performing the duties of this job, the employee is exposed to computers and general office equipment at various times. The noise level in the work environment is usually moderate.
What we offer Competitive Salary Medical, Dental, Vision Insurance 401(k) LTD coverage GT Life Insurance RPM xConstruction, LLC is an Equal Employment Opportunity/Affirmative Action Employer.