We are looking for an Accounts Payable Specialist to join a wholesale distribution organization in Mansfield, Texas on a contract basis with the potential for a permanent position. This role focuses on accurate invoice processing, vendor payment support, and expense review while helping maintain strong financial controls across daily accounts payable activities. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage a steady workflow in a fast-paced environment.
Responsibilities:
- Review completed transactions for accuracy by checking posted entries against supporting records and system-generated balances.
- Assign invoices to the appropriate general ledger accounts and cost centers, complete three-way matching with purchasing and receiving documentation, and prepare timely vendor payments.
- Investigate and resolve issues involving purchase orders, contracts, invoices, payments, and related documentation to ensure records remain accurate.
- Reconcile vendor statements each month and address outstanding items to maintain current and accurate account balances.
- Examine employee credit card submissions and reimbursement requests for policy compliance before approving them for payment processing.
- Process and track debit activity, recurring charges, and lease-related payments while maintaining established payment schedules.
- Calculate applicable sales and use tax on invoices for goods and services and ensure proper recording in the system.
- Produce reports, respond to internal questions related to expenses, and maintain organized filing and archiving practices in accordance with company guidelines.
- Handle sensitive financial information with discretion and continue developing knowledge of accounts payable procedures and best practices.
- Hands-on experience in accounts payable, including invoice review, payment processing, and vendor account reconciliation.
- Working knowledge of invoice coding, general ledger allocation, and three-way matching procedures.
- Experience supporting ACH activity, check runs, and other routine disbursement processes.
- Proficiency with accounting or ERP platforms such as AS400, Oracle, or Oracle Fusion.
- Strong Microsoft Excel skills for tracking, reviewing, and reconciling financial data.
- Accurate data entry and solid 10-key ability with close attention to detail.
- Ability to interpret expense policies, identify discrepancies, and communicate clearly with internal teams and vendors.