Receptionist - Office Coordinator

Description

We are looking for a detail-oriented Receptionist to support daily administrative operations for a team in California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping an office organized, communicating with a wide range of stakeholders, and helping business activities run smoothly. The right candidate will bring strong coordination skills, professionalism, and prior exposure to commercial real estate, property management, or a related environment.

Responsibilities:

• Coordinate front-office and administrative activities, including managing schedules, handling correspondence, and maintaining organized records.
• Support day-to-day office operations by preparing documents, tracking key information, and ensuring supplies and shared spaces are well managed.
• Assist with tenant, vendor, or client communications by responding to inquiries, relaying updates, and directing requests to the appropriate team members.
• Prepare reports, letters, and other business materials with accuracy and professionalism.
• Help organize meetings, appointments, and office events, including calendar management and logistical support.
• Maintain digital and physical filing systems so important documents remain accessible, current, and properly stored.
• Provide administrative support to real estate or property management teams, including data entry, document coordination, and follow-up on outstanding items.
• Contribute to process efficiency by identifying routine administrative needs and helping keep workflows on track.

Requirements • Experience in an administrative, office support, or assistant position.

• Background in commercial real estate, property management, or a related industry is strongly preferred.
• Bilingual Spanish communication skills are preferred.
• Strong organizational abilities with careful attention to detail and accuracy.
• Proficiency with standard office software, including word processing, spreadsheets, and email platforms.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced setting.
• Strong written and verbal communication skills with a customer-service mindset. TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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