We are looking for an Accounts Payable Specialist to support a retail organization in California. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong accuracy, sound judgment, and the ability to manage invoice processing and payment activity across multiple locations. The right candidate will be comfortable working in a busy environment, maintaining organized records, and partnering with vendors and internal teams to keep accounts current.
Responsibilities:
- Manage the full invoice workflow by reviewing incoming bills, confirming supporting documentation, and ensuring proper approval before processing.
- Record payable transactions accurately in the accounting system and maintain well-organized digital documentation for audit readiness.
- Coordinate payment activity, including electronic disbursements and other approved payment methods, to meet established deadlines.
- Reconcile vendor statements and investigate outstanding items to keep account balances accurate and current.
- Communicate with vendors and internal stakeholders to address billing questions, resolve discrepancies, and prevent payment delays.
- Maintain vendor account records, including account coding and supporting files, with a high level of accuracy and consistency.
- Assist with month-end activities by preparing accrual-related information, supporting account reviews, and contributing to closing tasks.
- Provide support during audits by gathering records, validating payment history, and explaining accounts payable activity as needed.
- At least 5 years of experience in accounts payable or closely related accounting work.
- Working knowledge of core accounts payable practices, including invoice matching, account coding, reconciliations, and payment processing.
- Experience handling ACH transactions and other electronic payment methods with accuracy and appropriate controls.
- Strong attention to detail with the ability to organize records, manage multiple priorities, and meet deadlines consistently.
- Effective communication and problem-solving skills for working with vendors and cross-functional internal teams.