Job Summary The Administrative Assistant will be responsible for supporting attorneys and staff by performing general administrative and clerical duties.
Essential Duties and Responsibilities
- Perform receptionist duties including but not limited to answering, screening, and directing calls on multi-line phone system; taking messages and/or forwarding telephone calls to appropriate employees or voicemail; meeting and greeting visitors
- Perform general clerical duties including but not limited to processing incoming and outgoing mail, photocopying, scanning, and running errands
- Order and maintain office and kitchen supplies; assist with keeping kitchen areas clean, organized, and appropriately stocked
- Set-up and breakdown rooms for meetings
- Prepare and maintain Firm documents such as routing slips, phone lists, and employee schedules
- Update and maintain Firm Contacts database
- Assist with Continuing Legal Education requirements for Firm attorneys
- Assist with the tracking and ordering Certificates of Good Standing for all attorneys
- Provides backup support for travel coordination as needed, including assisting with employee travel preferences and travel arrangements in accordance with Firm policies and budget guidelines
- Schedule conference calls, telephonic court appearances, and meetings on behalf of attorneys, both internally and outside the office
- Provide support to the Legal Administration and Litigation Support departments on special projects and other assignments as needed
Required Skills, Knowledge, and Abilities
- Excellent verbal and written communication skills
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams
- Strong organizational and time management skills
- Ability to work independently and as a team
- Focused attention to detail
- Outstanding customer service skills
- Commitment to excellence and high standards
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
- Working knowledge of office machines such as copiers and multi-line phone systems
EDUCATION & EXPERIENCE
- 1-year Administrative Assistant experience and customer service experience required; law firm experience preferred
- High School Diploma or the equivalent required; Associate degree (AA) preferred
ATTENTION: When prompted for your resume, please upload a cover letter and resume.
Headquartered in San Diego, Robbins LLP represents investors in shareholder rights litigation aimed at improving corporate well-being, increasing long-term value, recovering lost finances, and representing plaintiffs pursuing class-wide remedies for violations of antitrust and consumer protection laws. Identified as a leader in a niche practice area, the law firm is nationally recognized for its achievements on behalf of individual and institutional investors and works with clients across the United States and internationally.Robbins LLP strives to provide our employees with a diverse, collaborative, and innovative work environment that empowers and enables them to develop and thrive. We recognize each other's strengths and talents, and we do our best work when we rely on our collective abilities. To learn more about our firm, please visit our website at www.robbinsllp.com.