OUR MISSION
Ignite Community School is on a mission to create a world where every scholar, supported by their families and communities, experiences a joyful and transformative academic journey. Empowered with knowledge, skills, a strong moral compass, and unwavering confidence, these scholars emerge as change agents who thrive to build a more equitable and compassionate society.
ABOUT IGNITE COMMUNITY SCHOOLS
Join us at Ignite Community Schools, where we’re lighting the way for student success across Texas! As a network of multiple public charter schools under Responsive Education Solutions, we’re dedicated to creating joyful, academically excellent environments that empower students to pursue their dreams, whether in college, career, or beyond. Our commitment to diversity, equity, inclusion, and antiracism is at the core of everything we do.
We’re seeking passionate individuals to join our team and family, individuals who believe in the potential of every child and are ready to champion equity, chase excellence, persist with purpose, bring joy, and rise together with us.
If you’re ready to make a difference and be part of a team that’s shaping the future, join us at Ignite Community Schools. Together, we can build a more just world, one student at a time.
ROLE DESCRIPTION
The Executive Assistant, Academics provides high-level administrative support to the Ignite Community Schools Academics team, ensuring the smooth and efficient operation of academic leadership functions across the network. This role serves as an organizational anchor for the Academics department, managing schedules, communications, project logistics, and cross-functional coordination to allow academic leaders to remain focused on instructional strategy and student outcomes. The Executive Assistant, Academics requires exceptional organizational acumen, discretion, and the ability to work across multiple campuses and regions in a fast-paced, mission-driven environment.
RESPONSIBILITIES
Administrative & Executive Support
- Provide comprehensive administrative support to the Academics leadership team, including calendar management, meeting scheduling, travel coordination, and correspondence.
- Prepare and organize materials for academic leadership meetings, including agendas, presentations, data summaries, and follow-up action item tracking.
- Manage and maintain confidential records, documents, and communications with professionalism and discretion.
- Draft, proofread, and distribute internal and external communications on behalf of academic leadership.
- Coordinate logistics for professional development sessions, academic conferences, and network-wide instructional events.
Project & Operational Coordination
- Track and manage timelines, deliverables, and deadlines across multiple academic initiatives and projects simultaneously.
- Serve as a liaison between the Academics team and campus-level leaders, regional directors, and network departments to facilitate information flow and follow-through.
- Maintain organized digital and physical filing systems for academic department records, data, and correspondence.
- Support the coordination and logistics of campus visits, academic audits, and instructional walkthroughs conducted by the Academics team.
- Assist with procurement, budget tracking, and vendor coordination related to academic department operations.
Data & Reporting Support
- Compile and organize academic data and reports as directed by the Academics leadership team.
- Support the preparation of board reports, stakeholder presentations, and network academic updates.
- Track and maintain the academic department’s key performance indicators and reporting calendar.
Communication & Stakeholder Engagement
- Serve as a point of contact for internal and external stakeholders seeking to connect with the Academics team.
- Coordinate and support family- and community-facing academic events and communications as directed.
- Maintain a professional, responsive, and solution-oriented presence in all stakeholder interactions.
Other Duties
- Support network initiatives, major events, and special projects as assigned by academic leadership.
- Perform other duties broadly aligned with the essential responsibilities of this role.
QUALIFICATIONS
Education & Experience
- Bachelor’s degree in Education, Business Administration, Communications, or a related field preferred.
- Minimum of 2 years of experience in an executive administrative support role, preferably within an educational organization or nonprofit.
- Experience working in a public charter school network or K–12 educational environment preferred.
Required Knowledge, Skills & Abilities
- Exceptional organizational and time management skills with the ability to prioritize and manage competing demands across multiple leaders and projects.
- Strong written and verbal communication skills; ability to draft professional correspondence and presentations.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to handle sensitive and confidential information with professionalism and discretion.
- Strong attention to detail and commitment to accuracy.
- Ability to work independently and proactively in a dynamic, fast-paced environment.
- Familiarity with K–12 academic systems, instructional terminology, and education data preferred.
OTHER
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsive Education Solutions considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. Being authorized to work in the U.S. is a precondition of employment. ResponsiveEd is an Equal Opportunity Employer.
Additional Information
Salary for this position is competitive and commensurate with experience. Additionally, Responsive Education Solutions offers a comprehensive benefits package including health coverage and retirement.