Position Title: Executive Assistant The primary function of the Executive Assistant is to assure the smooth, efficient, and accurate operation of the Administration Building and the Superintendent's office. Deadline to apply: 12:00 p.m., Friday, November 6, 2026
Qualifications:
- Minimum of a Bachelor's Degree in Business Administration, Communications, Education or a related field;
- Minimum of five (5) years secretarial experience;
- Experience in pupil accounting procedures required;
- Thorough knowledge of office practices and procedures;
- Must be proficient in Excel, Word, PowerPoint, and Google Workspace;
- Ability to maintain confidentiality at all times required;
- Excellent public relation skills, including courteousness, tact, and good verbal communications;
- Language Skills: Ability to effectively present information and respond to questions from groups of directors, clients, customers, and the general public.
- Reasoning Ability: Ability to solve routine problems with minimal supervisory assistance.
- Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand and walk. The employee is occasionally required to walk; use hands to hold, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Ability to lift up to 50 pounds such as boxes of miscellaneous supplies. Ability to kneel and stoop.
The employee must be able to meet deadlines with and be flexible in accommodating scheduled activities/events during their shift. Occasionally the employee must use hand/grip strength to do manual tasks. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. . The noise level in the work environment is usually quiet to moderate. The employee shall remain free of any alcohol or nonprescribed controlled substance in the workplace throughout his/her employment in the District (Board Policy 1400). Report to/Evaluated by: Superintendent Supervisory Responsibility: All school employees have some responsibility for supervising students and assisting in maintaining a safe environment at all times. Salary Range: $60,000-$65,000; Dependent upon credentials and experience. Non-union position. Nineteen (19) paid vacation days; Twelve (12) paid sick days; Three (3) paid personal days; Three (3) paid bereavement days; Medical/Dental/Vision/Life Insurance or Cash Option. Essential Duties
- Serves as the District Pupil Accounting Specialist and oversees pupil accounting functions of all building secretaries;
- Handles incoming phone calls from the public and staff and resolve questions or issues; de-escalate high-stress situations that address escalated inquiries from parents and the public; serves as a primary point of contact for concerned parents, maintaining professionalism and calm;
- Provides effective conflict resolution during difficult phone calls, virtual meetings, and in-person visits.
- Greets and welcome visitors in a professional manner;
- Serves as the McKinney Vento/Foster Care Liaison for the District;
- Keeps Superintendent appointment/meeting calendar as requested;
- Provides support to building Secretaries;
- Prepares correspondence for Superintendent, Board, and official District documents;
- Assists the Superintendent and Building Principals with AER Reports;
- Schedules expulsion meetings as needed;
- Oversees and executes the facility reservation process for all district spaces and maintains facility use agreements with outside organizations;
- Plans and executes the high school graduation ceremony;
- Student record maintenance and UIC resolution;
- Bi-annual Registry of Educational Personnel (REP) reportings;
- Student registration, including Schools of Choice applications, timelines, and procedures; verifies student residency, eligibility, and enrollment documentation;
- Handles Michigan Student Data System (MSDS) reporting; Teacher Student Data Link (TSDL) reporting; Graduation and Dropout (GAD) data and submissions; Civil Rights Data Collection (CRDC) reporting;
- Maintains and updates Educational Entity Master (EEM);
- Prepares and submits General Collections and student Record Maintenance (SRM) submissions; Michigan Care Improvement Registry (MCIR) reporting;
- Supports all Central Office departments with departmental needs including fax emails;
- Performs yearly audit and ordering of classroom safety supplies;
- Assists with the updating of Board Policies;
- Assists the Superintendent in preparing material for meetings: notices, resolutions, agenda, and related reports;
- Acts as recording secretary at Board meetings as well as selected hearings;
- Prepares minutes for regular and planning meetings of the Board;
- Prepares and posts schedule of Board meetings for the year;
- Assists the Superintendent with scheduling Board committee meetings as necessary;
- Additional duties associated with the classification may be assigned as needed;
- Takes in-service training as provided in accordance with contract;
- Must be self-directed and have the ability to follow directives from supervisors;
- Regular in-person attendance and promptness is an essential duty in this position.