The Bookkeeper is detail-oriented and reliable, able to manage day-to-day financial transactions for RAWR Distribution. They have hands-on experience with QuickBooks and are responsible for maintaining accurate financial records, ensuring compliance, and supporting the company’s financial operations.
- Reporting Relationships:
- Supervisory responsibilities: Not directly. May coordinate work with other employees.
- May assist in training newly hired clerks and secretaries.
- Duties and Responsibilities:
- Record and maintain all financial transactions using QuickBooks.
- Manage and reconcile bank and credit card accounts within QuickBooks.
- Handle accounts payable including billing and payment planning / preparation.
- Handle accounts receivable including invoicing, reporting and collections.
- Maintain and update the general ledger in QuickBooks.
- Generate financial reports such as profit & loss statements, balance sheets, and cash flow reports. Assist with budgeting and forecasting.
- Process payroll or coordinate payroll through QuickBooks or a third-party provider.
- Ensure accuracy and integrity of financial data in QuickBooks.
- Prepare records and reports for tax filing and work with external accountants as needed.
- Maintain organized and up-to-date financial documentation.
- Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of information when needed. Maintains filing systems as assigned.
- Respond to and resolve administrative inquiries and questions.
- Assist with inventory counts and inventory reconciliation.
- Coordinate and schedule travel, meetings, and appointments for managers, supervisors, and team members.
- Prepare agendas and schedules for meetings.
- Record and distribute minutes or other records for meetings.
- Maintain office supplies and coordinate maintenance of office equipment.
- Maintain a system for recording expenses and the use of petty cash / credit card.
- Perform other related duties as assigned.
- Requirements:
- Skills & Abilities:
- Proven experience as a bookkeeper, with strong proficiency in QuickBooks (required).
- Solid understanding of accounting principles.
- Experience with accounts payable, accounts receivable, and bank reconciliations.
- Proficiency in Microsoft Office Suite and general computer skills.
- High level of accuracy and attention to detail.
- Strong organizational and time management skills.
- Ability to handle sensitive financial information with confidentiality.
- Excellent verbal and written communication skills.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently. Can-do attitude.
- Education & Experience:
- Associate’s degree required. Bachelor’s degree in Accounting, Finance or related field preferred.
- Five years of experience in an administrative / bookkeeping role.
- Bookkeeping experience required. QuickBooks knowledge is a must.
- Language: English (required), Spanish (preferred).
- Physical Requirements and Conditions:
- Will work at a desk and office indoors, with sporadic visits to the warehouse.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Measure of Performance:
- Maintains past-due accounts receivable under the assigned target.
- Ledger / financial records accuracy and preparation time compliance.
- Billing accuracy and payment preparation time compliance.
- Invoicing accuracy and reporting time compliance.