### Responsibilities The Payroll Coordinator/Administrative Assistant is responsible for the day-to-day operations of the school's main office. This position provides administrative support to school leadership, maintains student and operational records, prepares required reports, and serves as a welcoming point of contact for students, families, staff, and visitors. The role also manages payroll functions, employee benefits administration, and various human resources-related processes while maintaining strict confidentiality and professionalism. ### Essential Duties and Responsibilities - Coordinate and manage daily office operations and administrative activities. - Maintain accurate student, personnel, financial, and operational records and files. - Prepare and submit school, local, state, and federal reports as required. - Provide information regarding school policies, procedures, programs, events, and schedules. - Serve as a primary contact for students, parents, staff, and community members. #### Payroll Administration - Collect, review, and process employee time records, timesheets, and payroll information on a bi-weekly basis. - Calculate wages, payroll deductions, taxes, garnishments, insurance premiums, and retirement contributions. - Coordinate direct deposit processing and payroll tax filings. - Prepare payroll reports, audit documentation, and quarterly and year-end payroll records. - Ensure compliance with payroll regulations and reporting requirements. #### Benefits and Human Resources Support - Administer employee benefit programs, including health, dental, vision, life, disability, workers' compensation, and retirement plans. - Conduct benefit orientations and enrollment sessions for new employees. - Assist employees with open enrollment and qualifying life event changes. - Maintain accurate benefits and personnel records. - Perform other duties and special projects as assigned. ### Qualifications and Knowledge - Experience with PowerSchool preferred, or willingness to complete training. - Knowledge of modern office practices, procedures, payroll administration, and record-keeping systems. - Strong organizational, interpersonal, and customer service skills. - Excellent written and verbal communication abilities. - Proficiency in Microsoft Office applications and standard office equipment. ### Skills and Abilities - Maintain confidentiality and exercise discretion when handling sensitive information. - Work independently while managing multiple priorities and frequent interruptions. - Demonstrate strong attention to detail and accuracy. - Establish and maintain positive working relationships with students, families, staff, and community members. - Effectively organize workload and meet deadlines in a fast-paced environment. ### Physical Requirements - Ability to sit, stand, and walk for extended periods throughout the workday. - Ability to communicate effectively through speaking, hearing, and visual observation. - Ability to occasionally lift, carry, push, or pull items weighing up to 30 pounds.