We are seeking a proactive, dependable, and highly organized Facilities & Mail Operations Coordinator to support our office in Scottsdale, AZ. In this multifaceted role, you will take full ownership of daily mail distribution, facility upkeep, vendor management, and overall office operations to ensure a smooth, clean, and efficient workplace environment. Please reach out to tiffany.emmell@randstadusa.com if interested!
salary: $24 - $25 per hour shift: First work hours: 8 AM - 5 PM education: No Degree Required
Responsibilities
Key Responsibilities
Mail Management & Distribution
- Collect all incoming physical mail, packages, and deliveries.
- Sort, scan, and electronically distribute correspondence to appropriate team members and stakeholders.
- Maintain clear, organized records of scanned mail while handling sensitive/confidential materials with discretion.
Facilities Coordination
- Serve as the primary point of contact for day-to-day office maintenance needs.
- Partner with building management and external service vendors to resolve facilities issues promptly.
- Track and follow up on work orders, maintenance requests, and preventative upkeep schedules.
Office Operations Support
- Perform routine office walkthroughs to maintain high standards of cleanliness, order, and safety.
- Oversee on-site service vendors (janitorial, security, maintenance, etc.).
- Monitor office supplies, track inventory, handle incoming deliveries, and assist with ad hoc workplace tasks.
Qualifications & Experience
- Experience: Prior experience in facilities coordination, mailroom operations, or office administration preferred.
- Technical Skills: Proficient with Microsoft Office (Outlook, Excel, Teams, Word).
- Core Competencies: Organizational skills, keen attention to detail, and excellent verbal/written communication.
- Work Style: Proactive mindset, customer-service oriented, and the ability to manage daily responsibilities independently with a sense of ownership.
Skills
- Vendor Management
- Maintaining Calendars
- Organization
- Multi-tasking
- Office Administration
- Facilities Administration
Qualifications
- Years of experience: 2 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.