Administrative Assistant – Onsite (White Plains, NY) Step into an impactful role where your organizational expertise keeps daily business operations running smoothly. As an Administrative Assistant, you will serve as the operational anchor of our White Plains office - driving front-desk excellence, organizing correspondence, and cultivating a welcoming workplace.
What You Will Achieve
- Deliver Welcoming Guest Experiences: Greet visitors and manage phone inquiries with tact, routing callers accurately across departments.
- Master Correspondence & Logistics: Scan, catalog, and route physical and electronic mail through our database, safeguarding document integrity.
- Manage Essential Inventory: Monitor supply levels, anticipate purchasing needs, place orders, and verify incoming vendor deliveries.
- Support Financial Administration: Partner with accounting to sync invoices, record incoming payments, and assist with collection tasks.
- Drive Operational Projects: Collaborate with department teams and remote colleagues to support evolving business initiatives.
Qualifications & Core Strengths
- 2 + years of proven background as an Administrative Assistant working front desk coverage, phone support, and mail processing.
- Proficiency in Windows environments, Microsoft Office Suite, and Adobe PDF.
- High precision, discretion with confidential records, and sound prioritization abilities.
- Proximity and reliable daily commuting access to White Plains, NY for a fixed schedule.
- Associate or Bachelor’s degree, or equivalent practical administrative experience.
Ready to Advance Your Career? Apply today. Our recruiting team acts as your dedicated career partner, offering guidance and advocacy throughout your hiring journey.
salary: $22 - $24.83 per hour shift: First work hours: 9 AM - 6 PM education: Bachelors
Responsibilities
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Skills
- Front Desk Coordinator
- Administrative Assistant
- Receptionist
- Mail Handling
- Office Support
- Billing Support
- Admin Jobs White Plains NY
- Invoicing
- Phone Support
- MS Office
Qualifications
- Years of experience: 2 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.