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Added 3 days ago
Industrial HVAC Service Technician
Quantum Industrial Services
Gilbert, AZ
Added 3 days ago
HVAC/R Service Technician
Quantum Industrial Services
Gilbert, AZ
Added 3 days ago
HVAC/R Install Service Technician
Quantum Industrial Services
Gilbert, AZ
Added 3 days ago
HVAC Service Install Foreman
Quantum Industrial Services
Gilbert, AZ
Added 3 days ago
Commercial Service Plumber
Quantum Industrial Services
Gilbert, AZ
Added 8 days ago
HVAC/R Service Manager
Quantum Industrial Services
San Antonio, TX · Austin, TX
Added 8 days ago
HVAC/R Service Technician
Quantum Industrial Services
Austin, TX · San Antonio, TX
Added 8 days ago
Commercial Service Plumber
Quantum Industrial Services
Austin, TX · San Antonio, TX
Added 19 days ago
Traveling Project Manager
Quantum Industrial Services
Remote, United States
Added 19 days ago
QI
Plumbing Service Technician
Quantum Industrial Services
Marriott-Slaterville, UT
- $35 to $50 USD / hour
Added 19 days ago
QI
HVAC/R Service Technician
Quantum Industrial Services
Marriott-Slaterville, UT
- $35 to $50 USD / hour
Added 19 days ago
HVAC Service Account Manager
Quantum Industrial Services
Marriott Slaterville, UT
Added 19 days ago
Regional Safety Manager
Quantum Industrial Services
Mesa, AZ
Added 19 days ago
Construction Safety Coordinator
Quantum Industrial Services
Mesa, AZ
Added 19 days ago
Office Administrative Assistant
Quantum Industrial Services
Gilbert, AZ
Added 19 days ago
IT Support Specialist II
Quantum Industrial Services
Gilbert, AZ
Added 19 days ago
Traveling Sheet Metal Superintendent
Quantum Industrial Services
Remote, United States
Added 19 days ago
Traveling Quality Control Specialist
Quantum Industrial Services
Remote, United States
Added 19 days ago
Traveling Project Engineer
Quantum Industrial Services
Remote, United States
Added 19 days ago
Traveling Plumbing Superintendent
Quantum Industrial Services
Remote, United States
Added 19 days ago
Traveling Plumber Journeyman
Quantum Industrial Services
Remote, United States
Added 19 days ago
Traveling Pipefitting Journeyman
Quantum Industrial Services
Remote, United States
Added 19 days ago
Traveling HVAC & Sheet Metal Journeyman
Quantum Industrial Services
Remote, United States
Added 19 days ago
Traveling Construction Safety Coordinator
Quantum Industrial Services
Remote, United States
Added 19 days ago
Travel Project Manager - Mission Critical
Quantum Industrial Services
Mesa, AZ

Quantum Industrial Services

Office Administrative Assistant

Gilbert, AZ, United States

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Job details

Posting language: English
Posted: Oct 1, 2026

Original job description

About Quantum Industrial Services Crawford Mechanical Services, a Quantum Industrial company, is a leading mechanical and plumbing contractor, with operations across multiple states, specializing in large-scale commercial and industrial projects. Our team delivers innovative solutions for critical sectors, such as data centers, semiconductor manufacturing, biopharma, aviation, oil & gas, and more. We are known for our focus on cutting-edge fabrication technologies, our commitment to quality craftsmanship, our strong client relationships, and above all, our culture. “We build people” is not just a catchphrase. We are a group of innovators, creatives, and craftsmen, who push boundaries and challenge the status quo. Our culture is centered around empowering our employees to reach their full potential by providing them with opportunities for growth, development, and personal and professional advancement. “We build people” who build amazing things.

About the Role The Office Administrative Assistant provides day-to-day administrative support to the office, project teams, and leadership. You’ll help keep office operations organized, maintain accurate records, coordinate schedules and communications, and support purchasing, reporting, onboarding, and other administrative needs. What You’ll Do

Support daily office operations and administrative tasks
Answer calls, emails, and general inquiries professionally
Organize and maintain company, project, and compliance records
Enter and update data in ERP and other company systems
Assist with invoices, purchase orders, expense reports, and administrative tracking
Support scheduling, meetings, travel arrangements, and company events as needed
Assist with office supply purchasing, inventory, and vendor coordination
Support project teams with document preparation, reporting, and tracking
Assist with employee onboarding, timekeeping, and administrative HR tasks as needed
Prepare basic reports and spreadsheets for management
Communicate with employees, customers, vendors, and internal departments
Maintain confidentiality of company and employee information

What You’ll Bring

1–3 years of office administration or administrative support experience preferred
High school diploma or equivalent required
Construction, mechanical, service, or industrial industry experience is a plus
Strong organizational and time-management skills
Proficiency with Microsoft Office, including Excel and Outlook
Experience with ERP or accounting systems preferred
Strong attention to detail and data accuracy
Professional written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Dependable, team-oriented, and solutions-focused approach

Why Join Us?

Competitive salary and benefits package
Career growth opportunities within a rapidly expanding company
Commitment to a strong safety culture and quality-driven projects

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More about this job

Skills

Microsoft Office
Administrative support
Leadership
Procurement
Reporting
Onboarding
Regulatory compliance
ERP
Scheduling
Confidentiality
Office administration
Time management
Microsoft Excel
Microsoft Outlook
Attention to detail
Communication skills

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