The Human Resource Administration Coordinators duties include:
- Provide daily administrative support to the Executive Director and management team.
- Answer and direct phone calls, maintaining a professional office environment.
- Provide front desk coverage and administrative support as needed to ensure efficient and professional operations.
- Prepare correspondence, reports, meeting minutes, and other requested documents.
- Maintain accurate filing systems for resident and facility records to ensure HIPAA compliance and confidentiality.
- Assist with scheduling meetings, staff training, and in-service sessions.
- Support billing, payroll, and data entry as needed.
- Perform additional duties as assigned to support evolving operational needs and organizational priorities.
Human Resources:
- Assist with all stages of the employee lifecycle, including recruitment, onboarding, orientation, and offboarding.
- Maintain accurate and confidential employee personnel files in accordance with NYSDOH regulations.
- Track employee credentials, licenses, and annual health and education requirements, ensuring timely renewals and compliance.
- Support payroll processing by collecting timesheets, verifying attendance
- Assist in developing staff schedules and communicate changes as directed by supervisors.
- Support employee engagement initiatives, recognition programs, and internal communications efforts.
- Serve as the first point of contact for staff regarding policies, procedures, and benefits inquiries, escalating issues as necessary.
- Occasional evening or weekend availability may be required for staff coverage or events.
- Frequently interact with staff, residents, families, and regulatory agencies to support effective communication.
Qualifications:
- High School Diploma or GED required.
- Associate’s or Bachelor’s degree of Business Administration, Human Resources, or a related field preferred.
- Minimum of two years’ experience in an administrative or HR support role required. Experience in healthcare or assisted living is strongly preferred.
- Knowledge of New York State Department of Health (NYSDOH) Assisted Living regulations is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology required.
- Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
- Excellent written and verbal communication skills required.
- Ability to maintain confidentiality and professionalism at all times is essential.
- Provide a compassionate, resident-centered, and team-oriented approach.
Compensation for this role is between $18.50-$20.00 hourly
Benefits offered:
- Medical
- Dental
- Vision
- Employer matched 401K
- Free Lunch!