Job Overview:
Position Summary The Garnishment Coordinator is responsible for the accurate and timely administration of employee wage garnishments, including child support orders, tax levies, creditor garnishments, bankruptcy orders, and other legally mandated deductions. This position ensures compliance with applicable federal, state, and local regulations while maintaining accurate employee records and deduction calculations. The Garnishment Coordinator works closely with Payroll, Human Resources, employees, government agencies, courts, financial institutions, and other external parties to ensure all garnishment orders are processed correctly, payments are remitted timely, and required reporting is completed. This position requires strong attention to detail, the ability to manage a high volume of cases across multiple companies and states, and the ability to interpret and apply garnishment regulations in a complex, multi-state payroll environment.
Essential Duties and Responsibilities
- Garnishment Administration
- Review, interpret, and process incoming garnishment orders, including child support, spousal support, creditor garnishments, tax levies, bankruptcy orders, and other legal withholding notices.
- Establish, update, and maintain employee garnishment records and deduction codes within the VISTA payroll system.
- Calculate garnishment deductions in accordance with applicable federal and state regulations, including disposable earnings limitations and withholding priorities.
- Monitor active garnishments to ensure deductions are properly calculated, adjusted, suspended, or terminated when required.
- Ensure garnishment limits and multiple-order priorities are applied correctly.
- Process withholding changes resulting from amended orders, releases, modifications, and termination notices.
- Identify and resolve discrepancies involving garnishment deductions, balances, and payment amounts.
- Compliance and Regulatory Requirements
- Ensure garnishment processing complies with applicable federal, state, and local laws and regulations.
- Maintain knowledge of state-specific requirements, including withholding limits, processing fees, payment deadlines, and priority rules.
- Ensure timely responses to child support income withholding orders, employment verification requests, and other legally required notices.
- Maintain proper documentation to support compliance with regulatory and audit requirements.
- Escalate complex or conflicting orders to management for review and resolution.
- Payment Processing and Reconciliation
- Ensure garnishment payments are accurately calculated, processed, and remitted within required deadlines.
- Reconcile garnishment deductions against payment registers, agency statements, and remittance confirmations.
- Research and resolve returned payments, rejected transactions, unapplied payments, and other payment discrepancies.
- Monitor garnishment balances and ensure payments are applied appropriately.
- Coordinate with A/P and other internal departments to resolve outstanding payment issues.
- Maintain accurate records of payments and supporting documentation.
- Employee and Agency Communication
- Respond to employee questions regarding garnishment deductions, withholding calculations, and applicable notices.
- Communicate with child support agencies, courts, taxing authorities, creditors, and third-party administrators regarding garnishment matters.
- Provide timely and professional responses to requests for employment information, wage verification, and garnishment status.
- Protect confidential employee payroll and personal information.
- Escalate employee disputes, legal questions, and complex cases to the appropriate management or HR representative.
- Payroll Processing and Internal Controls
- Partner with Payroll Coordinators, Supervisors, and other departments to ensure garnishment deductions are accurately reflected in payroll.
- Review payroll registers weekly to identify missing deductions, incorrect withholding amounts, duplicate deductions, and other discrepancies.
- Assist with payroll audits and internal control reviews related to garnishment processing.
- Maintain organized electronic records of garnishment orders, correspondence, calculations, and payment confirmations.
- Identify opportunities to improve processes, strengthen controls, and increase operational efficiency.
Qualifications and Experience
- High school diploma or equivalent required; associate degree or additional payroll/accounting education preferred.
- 2–4 years of payroll, garnishment, or payroll tax experience preferred.
- Working knowledge of federal and state wage garnishment regulations.
- Experience processing child support orders, tax levies, creditor garnishments, and bankruptcy orders.
- Experience working with payroll systems and maintaining employee deduction records.
- Strong knowledge of payroll calculations, disposable earnings, and deduction priorities.
- Experience supporting multi-state payroll operations preferred.
- Construction or multi-company payroll experience is a plus.
Skills and Competencies
- Strong attention to detail and commitment to accuracy.
- Ability to interpret garnishment orders and apply applicable regulations.
- Strong organizational and time-management skills.
- Ability to manage multiple priorities and meet strict processing deadlines.
- Strong analytical and problem-solving skills.
- Effective written and verbal communication skills.
- Ability to handle confidential and sensitive employee information.
- Proficiency in Microsoft Excel and payroll systems.
- Ability to work independently while collaborating with Payroll and other departments.
Company Overview:
Primoris Services Corporation is a premier specialty contractor providing critical infrastructure services to the utility, energy, and renewables markets throughout the United States and Canada. Built on a foundation of trust, we deliver a range of engineering, construction, and maintenance services that power, connect, and enhance society. On projects spanning utility-scale solar, renewables, power delivery, communications, and transportation infrastructure, we offer unmatched value to our clients, a safe and entrepreneurial culture to our employees, and innovation and excellence to our communities. To learn more, visit www.prim.com and follow us on social media at @PrimorisServicesCorporation.
Benefits:
- 401k w/employer match
- Health/Dental/Vision insurance plans
- Paid time off
- 10 paid holidays
- Stock purchase plan
EEO Statement
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Agency Statement
We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
