Description
JOB DATA
JOB TITLE: Sales Coordinator
DATE: 11/13/2025
BUSINESS UNIT and/or DEPARTMENT : Sales
SALARY GRADE : ( compensation team to determine ) Overtime Eligibility: Non-Exempt
REPORTING RELATIONSHIPS
Reports To : General Manager / Sales Manager
Direct Reports: None
JOB SUMMARY:
The Sales Coordinator will provide support to the sales team by performing a variety of administrative tasks, which includes maintaining sales department records, filing contracts, confirming receipt of equipment, and assisting with the preparation of contracts and quotes.
RESPONSIBILITIES:
- Prepares documentation such as quotes, contracts, and RFP/RFI responses for potential customers
- Maintains all quote documentation and the WIP with accurate pricing and configurations for all Account Managers
- Maintains all sales demonstration tools and applications
- Coordinates job billing with the sales team
- Enters jobs into the system and assists with ordering equipment for said jobs
- Confirms the arrival of parts for service and contract projects and notifies appropriate personnel of arrival
- Files and maintains documentation according to record keeping and retention guidelines
- Attends sales meetings
- Responsible for reporting job progress to sales and leadership team
- Assists with Account Receivable (explanation of why items are owed , contacting customers for payment, etc.)
- Other Duties as assigned
MINIMUM AND/OR PREFERRED QUALIFICATIONS:
EDUCATION :
- High School Diploma or GED equivalent
EXPERIENCE :
- 2 or more years of administrative experience supporting multiple individuals
CERTIFICATES, LICENSES, REGISTRATIONS :
SKILL REQUIREMENTS :
- Excellent customer service skills.
- Strong a ttention to detail and ability to work independently.
- Organized with the ability to multi-task in a fast-paced environment.
- Personal computer skills, strong typing ability and knowledge of Microsoft Office.
PHYSICAL DEMANDS
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
WORK ENVIRONMENT:
This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time .
REASONABLE ACCOMODATION:
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations .
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice . Employees understand the above job description and agree to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employees understand the Company reserves the right to delegate, remove, expand or change all responsibilities. Employees acknowledge that he/ she can fulfill the above duties with or without reasonable accommodation.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.