Activity Account Bookkeeper
JOB DESCRIPTION:
To maintain effective bookkeeping procedures for all activity accounts, as well as ensuring efficient purchase order procedures and overseeing all cashier responsibilities for the daily lunch program. Additionally, provides secretarial support to the administration and communicates information as directed to students, staff, and the community.
QUALIFICATIONS:
- High school diploma, college experience is desirable.
- Knowledge of keyboarding and computing.
- Effective communication skills.
- Able to demonstrate a cooperative, supportive, calm and friendly working rapport.
- Knowledge of basic accounting and bookkeeping procedures preferred.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
RESPONSIBLE TO AND EVALUATED BY: The Principal.
TERMS OF EMPLOYMENT: Eleven-month contract year. Salary is commensurate with Board-approved salary schedule.
BENEFITS: District health benefit available, personal days, sick days and vacation days as per district policy, and all holidays and breaks per school calendar.
EVALUATION: Performance of the Activity Account Bookkeeper will be evaluated annually in accordance with provisions of board policy.
DUTIES AND JOB RESPONSIBILITIES:
- Answers phones, route calls and assist guests, parents and students at the counter.
- Log and maintain a record of bus notes.
- Assist with front office duties in the absence of the secretaries.
- Other duties as may reasonably be assigned.
BOOKKEEPING TASKS AND RESPONSIBILITIES:
- Process all purchase orders including typing email and mailing orders as necessary. 2. Receive and distribute merchandise.
- Order bulk supplies and office supplies during the school year.
- Collect, receipt and deposit all money.
- Collect, post and send statements on all material, athletic and other fees.
- Prepare cash boxes for all games and concessions as required.
- Write checks for activities.
- Pay all invoices.
- Prepare month-end statements on all accounts.
- Other duties as may reasonably be assigned.
LUNCH PROGRAM TASKS AND RESPONSIBILITIES:
- Collect, receipt and deposit all money for lunch accounts.
- Maintain correct and accurate family accounts including all postings.
- Send statement on lunch accounts.
- Collect and process all free and reduced lunch applications.
- Collect and submit daily lunch count for kitchen staff.
- Type the monthly lunch menu for the kitchen, students and the local newspaper.
- Scan all students for elementary, middle and high school lunches.
- Complete and submit a daily lunch report.
- Maintain a monthly lunch report.
- Other duties as may reasonably be assigned.
Wages are based on the current Salary Scale available on www.pvsd50.org under the Financial Transparency tab.
Starting wage: $17.70 per hour. FLSA Status: Non-Exempt