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Administrative Assistant "Building Our Company by Building Our People" Place Services, Inc. is a family-owned and -operated, nationwide Commercial General Contracting (GC), Design and Subcontracting company, specializing in remodeling and new construction, headquartered in Canton, GA. PSI was founded in 2006 and has grown into a $90+ million-dollar in-house design and construction company. Across our history, we have worked for a wide range of retail giants including Walmart, Publix, JC Penny’s, Best Buy, CVS, RaceTrac, QuikTrip, and Kroger, as well as many local, state, and federal clients.
Position Overview:
Place Services, Inc’s Columbus, Ohio office location is growing, and has an immediate opening for are an Administrative Assistant to support the Federal and Public Construction team. This position will be based and work out of our Columbus, Ohio office, and have a passion for supporting the overall team effort. Our work is constantly changing as we work on a large variety of projects – from local to national, public and federal, renovations as well as new construction – and no two days are the same.
- Friendly, caring Administrative Assistant who is focused, dependable, reliable and driven
- Confident yet humble team player who is able to take direction and follow processes and standards
- Detail-oriented, quick learner who can juggle multiple tasks – all with a great sense of humor
- Self-motivated and able to work independently without direction
Responsibilities:
- Provide overall bid coordination and support for the GC Federal and Public team
- Call potential project subcontractors to confirm their bidding status
- Monitor Federal Senior Estimator’s email (including responding to inquiries, printing and saving bids)
- Assist team with business development and searching for new project opportunities and maintain bid calendar
- Maintaining stock in office supplies
- Daily and frequent phone calls to subcontractors and vendors
- Ability to multi task
- Search websites and other materials daily for potential projects for Senior Estimator’s review
- Fill out Bid Folder cover sheet and set up folders
- Set up project spreadsheets and upload to financial tracking systems
- Determine Bid and Proposal’s scope of work and print out Table of Contents for everyone
- Attend and support pre-bid meetings
- Assist with checking daily for Addendums and notify subcontractors of Addendums, download them, upload them and send out emails via Building Connected & PlanHub
- Verify previous subs are invited to new project via Building Connected
- Assist with reviewing bid submittal documents for completeness
- Print proposals during bid day
- Assist with delivering bids
- Update financial systems on bid/proposal status
- Coordinate and assist with daily office operations and logistics
- Train and assist with onboarding new Federal employees
- First responder for IT issues for the Federal team
- Assist with new Federal employee onboarding with IT issues, administrative policy and questions and coordination with Corporate HR, Finance, IT and Recruiting.
- Overall Federal and Public Columbus office operations (contact for employee apparel vendor, birthday tracker, monitor and order supplies, etc.)
- Assist other Federal Project Managers and Site Superintendents with project issues and administration
- 10% travel required when needed for bid delivery etc.
Qualifications:
- 3+ years’ experience in a professional office environment
- Strong computer skills: Microsoft Office Suite with intermediate level Excel, and Adobe Office Suite experience required
- Computer and Internet proficiency
- Great communication skills and phone presence
- Highly organized with attention to detail
- Construction industry office environment experience
- 5+ years’ experience in a professional office environment
- Construction knowledge and experience
- Experience with contracts/proposals
Must haves:
- Work in smaller growing Columbus OH office supporting the Estimating team (PSI headquartered in Canton, GA)
- Must have strong computer skills intermediate Excel, Microsoft Office and Adobe Office Suite
- A lot of phone work- daily frequent majority of day doing calls to subcontractors and vendors
- 10% travel to deliver bids as needed, could be overnight and require occasional overnight travel
PSI Benefits Include:
- Company runs on EOSTM and has strong Core Values: We do what we say, We care, We are positive, We are a team, We are proactive
- Opportunity to grow professionally and personally
- Medical, dental, vision, disability, and life insurance
- 401k Retirement Savings plan with employer-match
As an EEO employer, Place Services, Inc. is committed to providing all applicants and employees with equal access to employment opportunities, regardless of sex, race, age, color, national origin, disability, pregnancy, religion, genetic information, sexual orientation, transgender status, gender identity, marital status, veteran status, or any other characteristic protected by federal, state, or local law. Place Services, Inc. shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.