POSITION INFORMATION
Position Title: Procurement & Project Coordinator
Location: Jacksonville, FL
Supervisor's Title: Director of Finance and Analytics
Department: Finance
Position Summary
The Procurement & Project Coordinator serves as a key liaison between Operations, Engineering, Finance, and external vendors and stakeholders. This position is responsible for coordinating procurement activities, tracking project status, managing documentation, administering grants, and developing reports.
Duties & Responsibilities
Procurement & Supply Chain
- Prepare purchase orders and coordinate approvals in accordance with company policies.
- Ensure the Company follows necessary procedures and controls for purchasing.
- Track purchase order progress and maintain records in company systems.
- Identify opportunities to improve procurement processes and systems.
Project Coordination
- Track project budgets, expenditures, change orders, and status.
- Maintain project documentation, reports, and status updates.
- Communicate project progress to stakeholders and management.
- Submit reimbursement requests for grant projects.
- Identify project risks and escalate issues as needed.
Administrative & Reporting
- Generate procurement and project performance reports.
- Maintain accurate records within ERP, purchasing, and project management systems.
- Manage construction-in-progress reporting and project status for depreciation schedules.
- Support annual budget planning and capital expenditure tracking.
- Ensure compliance with company policies and procedures.
- Create ad hoc reports as needed.
Knowledge, Skills & Abilities
- Proficiency in Microsoft Office Suite, particularly Excel and Copilot.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and deadlines simultaneously.
- Strong analytical and problem-solving abilities.
Education & Experience
Preferred Qualifications
- Associate or bachelor's degree in Business Administration, Project Management, or a related field.
- Experience in railroad, transportation, logistics, construction, utility, or industrial environments.
- Experience with NetSuite or a similar ERP system.
- Experience administering grants.
- Experience in accounting and/or finance.
- Employment Type: Full-Time
Ability to pass a background check and drug screening.