Executive Assistant - Finance

Purpose

The Executive Assistant will provide daily support to the VP of Finance and Operations by performing a variety of confidential duties. This includes providing overall administrative support, prioritizing tasks and appointments, greeting guests, scheduling appointments, maintaining the calendar and responding to inquiries.

Essential Job Functions

• Supports the School’s mission statement and the philosophy of the department and adheres to School policies and procedures, including but not limited to what is outlined in the Employee Handbook
• Maintains and optimizes the VP of Finance and Operations calendar, proactively managing scheduling conflicts, setting strategic reminders, and providing daily agenda updates
• Prioritizes, delegates, and responds as needed to calls and appointments made to/with the VP of Finance and Operations
• Proactively tracks and follows up on all open tasks, deliverables, and pertinent matters to ensure timely resolution
• Executes departmental support tasks, special projects, and day-to-day administrative and operational needs as necessary
• Communicates effectively to support departmental needs and project workflows
• Delivers exceptional customer service by responding to internal and external inquiries with prompt and accurate information while maintaining a professional and courteous demeanor
• Maintains a clean, organized, and fully stocked office environment to ensure efficient daily operations
• Manages all incoming and outgoing mail, resolving standard items independently
• Performs other duties and responsibilities as assigned by the Department Supervisor or their designee

Qualifications

Job Qualifications

Education

High School diploma or equivalent; Associate’s or Bachelor’s degree

desired

Experience and Qualifications

Minimum 3 years’ experience in an administrative support role;

Independent school environment desired

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google, Internet research

Working Conditions

• Work performed primarily in an office setting (prolonged periods of sitting)
• Intermittent physical activity including walking, standing, kneeling, bending, reaching and lifting up to 25 lbs.
• May be subject to working hours during, before, and after the regular school day and occasional overtime
• Occasional travel may be required (e.g., between campuses)

This job description is intended to outline the responsibilities of the position and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. This job description does not constitute a contract or a promise of future or ongoing employment. It may be modified or amended at any time as determined in the employer’s sole discretion.