Summary:
The Project Coordinator supports project managers and field teams in the Power Division by coordinating schedules, permitting, compliance documentation, and project communications. The role keeps projects authorized, on schedule, and in line with company standards and project specifications.
Essential Duties and Responsibilities:
- Coordinate project schedules, including resource allocation and deadlines; monitor adherence to timelines.
- Lead and facilitate weekly 3-Week Look Ahead meetings to support project planning and operational readiness; prepare agendas and ensure all necessary project materials are available.
- Coordinate and track permitting activities to ensure projects are authorized to begin work on schedule.
- Prepare and maintain project compliance documentation, including Environmental Action Plans (EAPs), Emergency Response Plans (ERPs), and utility locate records.
- Manage project communications, act as a point of contact for project updates, and distribute information to the project team.
- Maintain detailed project documentation, including contracts, change orders, and project schedules.
- Assist with quality control processes, ensuring compliance with company standards and project specifications.
- Resolve issues that affect project scope, schedule, and quality.
- Coordinate travel accommodations and provide administrative support for field personnel and project teams.
Key Areas of Ownership:
- 3-Week Look Ahead Meeting Facilitation
- Permitting Coordination
- EAP & ERP Management
- Utility Locate Verification
- Project Documentation (contracts, change orders, schedules)
- Field Support & Logistics Coordination
Requirements:
- Exceptional organizational and multitasking skills.
- Strong communication and interpersonal skills to effectively collaborate with team members and stakeholders.
- Proficiency in project management software and Microsoft Office Suite.
- Capability to work under pressure and meet deadlines.
Education and Experience:
- Bachelor’s degree preferred; significant work experience in project management or a related field can substitute for education.
- 3+ years of experience in a project support or administrative role, preferably in a construction or engineering environment.
Candidates who accept an offer of employment are required to undergo and successfully complete a pre-employment physical examination. This exam is essential to ensure that all potential employees meet the necessary health and fitness standards for the role. The examination includes a series of tests and evaluations conducted by a certified medical professional to assess overall physical health, identify any potential medical conditions that could interfere with job performance, and verify that the candidate is capable of safely performing the essential duties of the position. Completion and clearance of this physical are mandatory steps in the hiring process.
