Human Resources Coordinator - Onboarding
Position Purpose
Plays a vital role in supporting daily HR operations, facilitating employee administrative processes, and ensuring a seamless onboarding experience. Performs various complex technical and administrative duties relating to human resources functions and programs. Responsible for onboarding new employees, including managing recruiting tasks such as justifying and posting positions, using the video interviewing platform, attending job fairs, and communicating with candidates at hire.
Essential Job Functions
- Coordinates all post-offer administrative and orientation processes, including candidate and hiring manager communication and weekly new hire orientations to ensure District onboarding compliance by the employee's start date.
- Maintains the yearly New Hire Spreadsheet for tracking and compliance. Consistently follows up with new hires to ensure forms are completed in a timely and accurate manner.
- Reviews hiring processes with supervisors, answers questions, and communicates start dates and requirements for a welcoming first day.
- Coordinates the DCS background check process to ensure timely compliance with state-mandated requirements.
- Responds to routine employee or applicant questions regarding district hiring.
- Oversees the Assurance Letters process and compliance with deadlines.
- Oversees the hiring process for coaches and student hires.
- Sends CPR information to staff from multiple vendors.
- Manages separation and transfer forms to ensure timely payroll processing.
- Verifies I-9 forms, E-Verify, and legal-to-work compliance.
- Participates in Opening Day human resources activities in preparation for the new school year.
- Maintains and updates human resources standard operating procedures related to functional areas of oversight.
- Reviews and is an initial approver of department timecards for supervisory approval.
- May be assigned special projects related to compliance, audits, regulatory, or process improvement.
- Analyzes data and prepares required reports.
- Cross-trained with HR Coordinator - Recruiting to back up tasks if on vacation or off work.
- Other duties as assigned.
Equipment Use standard office equipment such as personal computers, printers, copier and fax machines, calculators, and telephones.
Travel Requirements Travel to school district buildings, professional meetings, and job fairs as required.
Pay Rate $53,496 - $56,171
Work Schedule 8 hours per day 260 days per year
Knowledge, Skills, and Abilities
- Excellent customer service skills, including strong verbal and written communication skills
- Excellent organizational skills and strong attention to detail in a fast-paced, multitasking environment.
- Must have prior knowledge of recruitment and onboarding using HR software, paperless processes, and understand all laws and regulations related to hiring candidates
- Strong computer application skills with attention to accuracy and detail
- Ability to use critical thinking to solve human resource issues effectively
- Ability to make informed decisions based on data and statistics
- Ability to understand and interpret general administrative and departmental policies and procedures
- Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
- Knowledge of human resources information systems and paperless processes
- Must maintain confidentiality and privacy of all personal and sensitive data.
- Ability to work as a team member, including flexibility regarding changing priorities based on the district's needs.
Physical and Mental Demands, Work Hazards Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%. Physical RequirementPercentage of Time Ability to stand for extended periods of time. Seldom Ability to lift 25 pounds. Seldom Ability to carry 25 pounds. Seldom Ability to work at a desk, conference table or in meetings of various configurations. Very Frequent Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very Frequent Ability to communicate so others will be able to clearly understand a normal conversation. Very Frequent Ability to operate job-related equipment. Very Frequent Ability to reach in all directions. Very Frequent
License/ Registration/ Certification
Education Associate's Degree with three (3) years of relevant human resources experience preferred. Recruiting or human resources experience can substitute for education requirements.
Experience Related field preferred with a minimum of two (2) years of relevant human resources experience preferred.
FLSA Status: Exempt Apply online: https://www.applitrack.com/perryschools/onlineapp/