Sales Coordinator
Plains Cotton Cooperative Association
Lubbock, Texas
Department: Sales
Reports to: Sales Director
About PCCA
PCCA is a marketing cooperative owned by farmers in Texas, Oklahoma, Kansas, and New Mexico dedicated to supplying sustainably-grown, high-quality cotton fiber around the world. PCCA also owns cotton warehouse facilities in Texas, Oklahoma, and Kansas. In addition to cotton marketing and warehousing services, PCCA provides innovative technology solutions to gins that help add more value to our grower-owners’ cotton.
Position Summary
The Sales Coordinator helps monitor daily inventory of all cotton received, handle customer relations, create white sheets, and handle all sales, while managing office needs. They will assist in managing sales and applications by segregating the seasonal marketing pool bales and collaborating with the Director of Sales. They will also assist in grower enrollment in the various sustainability initiatives, in collaboration with the Sustainability Specialist.
What You Will Do
- Assist in monitoring and managing all cotton that enters the pool inventory
- Apply all cotton for the sales department
- Assist in all sales functions and facilitate relationships with agents and merchants
- Help Price and sell cotton to buyers, domestic and export markets
- Work with other departments to ensure the streamlined shipment of goods
- Understand and learn relevant trading terms
- Create and upload all white sheets, contracts, and confirmations for all sales
- Oversee and manage all data and documents for each sale and invoices
- Maintain updated data for all customers in the sales system
- Keep the Sales Calendar
- Travel required visiting producers and buyers
- When opportunities exist, this may require travel and after-hours.
- Application of bales for all sales made to Merchants, Domestic Customers, Merchandise Customers, and Export Sales
- Help price available cotton on a daily basis to ensure buyers have access to offers they may need
- Help by following up with agents to ensure all aspects of the sale are implemented
- Create all contracts for all sales within the Sales department
- Maintain an updated sales list and ensure all contracts are signed by both parties and filed
Details
- Assist in managing cotton inventory
- Build recaps from the Seasonal Marketing pool inventory for the Seam and Domestic, and Export Sales in collaboration with the Director of Sales
- Create and send out the Loan Chart and configure the sales range number for upcoming years
- Assist with schedules and monitor delivery and implementation for all shipments
- Manage all problem bales, i.e., AGI, delinquent producers, IE, plastic, and weight issues
- Work with Lubbock Cotton Exchange, Texas International Cotton School, TCA, ICA, and any other relevant cotton organizations
- Travel to promote PCCA’s and the USA’s advantage as a supplier of cotton
- Assist in the development and maintenance of company presentations
- Assist in all sustainability programs available at PCCA
- Help in the enrollment process and be available to travel
- Help answer questions about the different sustainability programs
- Help manage inventories of sustainable bales
Education and/or Experience
- Bachelor’s degree or experience in a related field
- Bilingual preferred but not required
Essential Skills
- Detail-oriented
- Clear verbal and written communication
- Customer Service Mindset
- Highly organized
- Proactive and self-motivated
- Ability to handle time-sensitive deadlines
- Comfortable working after hours during peak opportunities
- Strong integrity and confidentiality
- Adaptable in a fast-paced commodity environment
- Proficient in Excel or Google Sheets, strong data reporting skills
PCCA is an equal opportunity employer which operates under federal laws and state regulations requiring that there be no discrimination in its employment practices. Discrimination against any person in recruitment, examination, selection, appointment, rate of pay, promotion and transfer, retention, daily working conditions, testing and training, awards, compensation and benefits, disciplinary measures, or any other aspect of employment because of age, race, religion, sex, sexual orientation, national origin, citizenship, disability, genetics, veteran’s status or other unlawful basis, is prohibited.