Brief Description:
The Accounts Receivable Associate will provide general invoicing support in compliance with company policies and procedures. The Associate will be responsible for reviewing contracts, industry reports, and other related documents and input appropriate data into the accounting system to generate client invoices. Other job specific duties for this position can be learned through on-the-job training. The successful candidate will: set high standards of performance for themselves and others; be professional in written, verbal and personal actions in any situation; seek new knowledge and experiences; have an analytical mindset that can utilize factual data to develop creative and business-oriented solutions; be self-aware and adjust accordingly to different environments and audiences. This role performs under the direct supervision of the local Office Supervisor or the Accounts Receivable Supervisor.
Detailed Description:
- Support job setup and job closeout activities for assigned company entities in accordance with established procedures and approval requirements.
- Review client contracts, industry reports, and related documentation to identify and validate information required for invoicing and accounts receivable processing.
- Prepare miscellaneous, asset sale, bonus, and other assigned invoices, ensuring supporting information is complete and accurate before processing.
- Apply cash receipts and customer prepayments accurately and timely for assigned company entities.
- Research cash receipt, refund, customer prepayment, and escheatment-related questions or discrepancies and escalate unresolved or complex matters as appropriate.
- Review assigned accounts receivable aging reports, identify outstanding or unusual items, and assist with follow-up and resolution.
- Maintain assigned rig activity reports, wells-by-year listings, and other accounts receivable records and reporting.
- Organize and maintain complete, accurate, and audit-ready documentation supporting invoicing, cash application, customer balances, and other assigned transactions.
- Monitor the accounts receivable general mailbox and phone line, respond to routine inquiries, and route or escalate requests as appropriate.
- Communicate professionally and provide timely status updates to employees and stakeholders across multiple levels of the organization.
- Support system testing associated with updates, patches, process changes, and new invoice or reporting formats.
- Assist with data validation, audit requests, reconciliations, and special projects as assigned.
- Maintain confidentiality and safeguard sensitive financial, customer, contract, and company information.
- Perform assigned duties in accordance with company policies, accounting procedures, internal controls, and audit requirements.
- Provide responsive support during month-end, quarter-end, year-end, and other critical accounting close periods, including work outside normal business hours when required.
- Perform other related duties as assigned.
Job Requirements:
- General working knowledge of accounts receivable processes, including invoicing, cash application, customer prepayments, aging review, refunds, and transaction research.
- Ability to read and interpret client contracts, industry reports, and related documentation to determine invoicing and processing requirements.
- Ability to review financial and transactional information for completeness, accuracy, and consistency before processing.
- Ability to identify discrepancies, research routine issues, and escalate unresolved or complex matters appropriately.
- Ability to accurately process a high volume of invoices, cash receipts, and related transactions within established deadlines.
- Strong attention to detail and the ability to maintain complete, accurate, and audit-ready supporting documentation.
- Effective organizational, time-management, and follow-through skills, with the ability to manage multiple assigned priorities.
- Ability to work independently within established procedures while collaborating effectively with team members and business stakeholders.
- Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.
- Ability to learn and effectively use SAP, Salesforce, and other accounting or business systems required for the position.
- Effective 10-key, keyboarding, and data-entry skills.
- Strong written and verbal communication and customer-service skills.
- Ability to handle sensitive financial, customer, contract, and company information with appropriate confidentiality.
- Ability to adapt to changing priorities and provide timely support during critical accounting close periods.
Minimum Qualifications:
- High School Diploma or GED.
- 1+ years of experience in an Accounts Receivable function.
- 2+ years of general office experience.
Preferred Qualifications:
- 2+ years of Accounts Receivable experience.
- Experience in oil and gas, drilling, industrial services, or another multi-company or multi-location environment.
- Experience with SalesForce/SAP software.
Working Conditions:
Work is primarily in a climate controlled / office environment with minimal safety / health hazard potential. Frequent travel to other work sites, some in remote locations, is required, which may be in all types of weather conditions (rain, snow, cold, heat, day, night, etc.) and employees will be expected to properly use designated personal protective equipment (PPE). The employee is regularly required to sit, stand, or walk with occasional lifting (overhead, waist level) from floor, bending and frequent near vision use for reading and use of computer, telephone, and other office equipment. The job may require work outside of normal business hours, including night, weekends and holidays.
Patterson-UTI Central Support Services, LLC is a shared services company that provides centralized functional support to the different business segments. These functions, which include areas such as Human Resources, Legal, Accounting/Finance, Information Technology, and Marketing and Communications, drive efficiency, manage risks, recruit and develop staff, and support the growth and innovation of the organization.
Patterson-UTI is committed to a workplace free from discrimination and harassment, offering equal employment opportunities to all individuals regardless of personal characteristics protected by law. Employees are encouraged to report any concerns through multiple channels.