Description P1 Service, LLC., is seeking a Facilities Manager to work on our Facility Maintenance Operations team!
Join our P1 Team! P1 Service, LLC., part of the BCTS family of facility solutions providers, provides customers with the best in HVAC, mechanical, electrical, and plumbing service. Our turn-key solutions for all types of building solutions in a variety of markets has made P1 Service one of the top contractors in the nation. When you work for P1 Service, you'll be part of a culture that puts safety first, treats associates like family, and provides challenging work in a rewarding, energetic environment. P1 Service takes pride in maintaining a high standard of excellence along with an ethical and friendly business culture.
P1 Service, LLC. is an equal opportunity employer. All qualified applicants will receive consideration for employment, regardless of status, including status as a protected veteran or as an individual with a disability.
Position Summary & Nature of Work:
The Facilities Manager is responsible for managing and coordinating all maintenance, repair, and facility improvement activities for the City of Kansas City, Missouri Parking Services contracted garages. This position serves as the primary liaison between P1 Service, City of Kansas City representatives, and third-party contractors to ensure facilities are maintained in a safe, reliable, compliant, and cost-effective manner. The Facilities Manager is responsible for proactively monitoring the condition, operation, and maintenance of assigned KCMO parking garages through routine facility inspections, preventive maintenance oversight, contractor management, and ongoing communication with City representatives. This position is accountable for identifying maintenance and repair needs before they impact operations or customer experience and ensuring approved work is completed in accordance with contractual requirements, approved scopes, budgets, schedules, and City expectations.
Essential Job Functions:
Maintenance Management
- Manage, document, evaluate, and continuously improve existing preventive and proactive maintenance programs for assigned parking facilities.
- Conduct and document routine and as-needed facility inspections to proactively identify maintenance, safety, appearance, operational, and facility-condition concerns.
- Create, schedule, and track maintenance work orders and projects.
- Coordinate maintenance activities to minimize disruptions to parking operations.
- Verify completion and quality of maintenance services performed by contractors and service providers.
- Maintain accurate and retrievable records of inspections, work orders, maintenance activities, repairs, contractor performance, corrective actions, and project status within approved account management systems.
- Maintain a current inventory of subcontractors and service providers, including services, locations supported, contract terms, key contacts, and renewal dates.
- Monitor contractor performance, quality, responsiveness, and safety compliance.
Repair and Project Management
- Identify repair needs and facility deficiencies requiring corrective action.
- Develop repair scopes, obtain quotations, present recommendations and costs to designated City representatives, and obtain required approvals prior to initiating repair work or expenditures.
- Create and manage jobs within company work order and financial systems.
- Schedule and coordinate repair activities with contractors and City representatives.
- Monitor project execution to ensure safety, quality, and schedule compliance.
- Identify opportunities where maintenance, repair, or facility services may be effectively performed by P1 Service and communicate recommendations to the FMO Divisional Leadership
Financial Stewardship
- Manage Repair and Maintenance (R&M) purchase orders and project budgets.
- Track expenditures, commitments, available balances, and budget utilization.
- Review and approve contractor invoices for payment processing.
- Monitor job cost reports and investigate discrepancies.
- Manage aging invoices and ensure timely processing and reimbursement.
- Assist with budget forecasting and financial planning activities.
- Utilize COINS ERP and Mobile Tech systems to manage work orders, purchase orders, subcontractor commitments, project costs, invoicing, documentation, and account reporting.
- Review contractor invoices for accuracy and contract compliance.
- Coordinate with accounting teams on pass-through billing and reimbursement invoicing.
- Review and approve P1 Service invoices prior to submission.
- Track reimbursement status and resolve invoicing issues.
- Maintain records supporting audit, accounting, and contractual requirements.
Client Relations
- Serve as the primary maintenance liaison between P1 Service and the City of Kansas City Parking Division.
- Foster positive relationships with City personnel, contractors, and stakeholders.
- Schedule, prepare for, and facilitate bi-weekly meetings with City representatives, including agenda development, project updates, action item tracking, and follow-up communication.
- Develop, track, and report key performance indicators (KPIs) related to facility condition, preventive maintenance completion, contractor performance, project execution, and financial performance.
Other Duties
- Respond to after-hours calls, weekend assignments, or emergency situations as required by facility needs.
- Maintain current account documentation and communicate open issues to designated backup personnel during planned or unplanned absences to ensure continuity of service and client support
- Perform other duties as assigned to support facility operations and organizational priorities.
Position Type/Expected Hours of Work This is a full-time position and includes on-call hours.
Travel Extensive local travel to various worksites, client locations, and project sites is required. A valid driver's license meeting P1 Service requirements and reliable transportation are required.
Required Education and Experience
- Must have a High School Diploma or a GED equivalent.
- 1-5 years minimum experience in facilities management, building operations, maintenance management, construction management, or related field.
- Experience managing contractors, maintenance projects, and budgets.
- Experience reviewing invoices, purchase orders, and financial reports.
- Working knowledge of commercial building systems and infrastructure.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Office Suite, particularly Excel.
- Candidate must be detailed orientated, documenting processes and procedures as they relate to the position as well as any incidents that may occur.
- Able to satisfactorily pass a criminal background check and drug screen.
Preferred Skills and Experience
- Valid trade license in a relevant discipline (e.g., HVAC, electrical, plumbing, or mechanical systems)
- Trade-specific certifications relevant to area of expertise
- Proficiency in CMMS (Computerized Maintenance Management Systems) for managing maintenance operations and reporting
- Experience working within municipal or public-sector environments.
- Experience managing parking structures or multi-site facilities.
- Excellent verbal & written communication skills
Additional Eligibility Qualifications
- Ability to obtain and maintain required safety certifications
- Background check clearance for secure facility access
- Physical ability to safely perform job functions in various work environments
- English language fluency required to effectively perform essential job functions including customer consultations, team collaboration, and documentation
Ready to Join Our Team? If you're passionate about building client relationships while delivering exceptional services, we want to hear from you!
To Apply: Visit our website at https://p1-service.com/careers
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources: email HRSupport@p1-service.com or call: 913-303-9033
