JOB SUMMARY
The Inventory Supervisor - Vault reports directly to the Inventory Manager and is responsible for overseeing all vault inventory operations, ensuring inventory accuracy, regulatory compliance, operational efficiency, and employee development. This role leads the daily activities of the Vault Inventory team, including Inventory Leads and Inventory Associates, while maintaining strict adherence to company policies, state cannabis regulations, and seed-to-sale tracking requirements.
The Inventory Supervisor - Vault plays a critical leadership role in managing cannabis inventory controls, conducting audits, driving process improvements, and ensuring the secure storage and movement of all products. This position serves as the primary point of accountability for vault operations and partners closely with Cultivation, Packaging, Production, Quality, and Compliance teams to support business objectives.
Schedule: 6:00 am - 4:30 pm, Friday - Monday
KEY RESPONSIBILITIES
Inventory Management & Compliance
- Oversee all daily vault inventory operations, ensuring accurate receipt, storage, movement, tracking, and reconciliation of cannabis products and materials.
- Maintain compliance with all state and local cannabis regulations, company policies, and seed-to-sale tracking requirements.
- Ensure inventory transactions are accurately entered into and reconciled within inventory management and ERP systems.
- Monitor inventory levels and coordinate product movements to support production, packaging, fulfillment, and distribution needs.
- Conduct routine cycle counts, physical inventory audits, and reconciliations to identify and resolve discrepancies.
- Investigate inventory variances and implement corrective actions to improve inventory accuracy and controls.
- Prepare and maintain required inventory documentation and records for regulatory inspections, audits, and internal reviews.
- Ensure vault security measures are maintained in accordance with state regulations and company standards.
- Support compliance inspections and regulatory audits by providing accurate inventory documentation and reporting.
Leadership & Team Development
- Supervise, coach, and develop Vault Inventory Leads and Inventory Associates.
- Conduct onboarding and training programs for new inventory team members, ensuring understanding of inventory procedures, compliance requirements, and company expectations.
- Provide ongoing coaching, feedback, and development opportunities.
- Monitor employee productivity, attendance, and adherence to standard operating procedures.
- Promote a culture of accountability, safety, teamwork, and continuous improvement.
- Assist with balancing workload and coverage planning to meet operational needs.
- Support performance management activities, including evaluations, corrective actions, and recognition programs.
Operational Excellence
- Develop, implement, and continuously improve inventory processes to increase efficiency and reduce errors.
- Analyze inventory data, trends, and operational metrics to identify opportunities for improvement.
- Collaborate with cross-functional departments to ensure timely and accurate inventory transactions and product availability.
- Lead root-cause investigations into inventory discrepancies and implement preventative measures.
- Ensure vault organization, cleanliness, and workflow optimization.
- Support system enhancements and inventory control initiatives to improve operational effectiveness.
Reporting & Communication
- Generate and review weekly inventory reports.
- Communicate inventory issues, risks, and operational updates to management.
- Serve as the primary communication link between the Vault Inventory team and department leadership.
- Provide recommendations and insights based on inventory analysis and operational performance.
OTHER JOB RESPONSIBILITIES
- Foster a collaborative and positive work environment that supports employee engagement and operational excellence.
- Maintain accurate and timely documentation in accordance with company policies and standard operating procedures.
- Prioritize and delegate daily work assignments to ensure operational objectives are achieved.
- Ensure adherence to all company safety policies and procedures.
- Support departmental and facility-wide initiatives as needed.
- Participate in continuous improvement projects and implementation of industry best practices.
- Effectively manage multiple priorities in a fast-paced environment.
- Perform other duties as assigned.
MINIMUM JOB REQUIREMENTS
Required Qualifications
- Must be 21 years of age or older.
- High School Diploma or GED required; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of inventory management experience, preferably in the cannabis industry, manufacturing, distribution, pharmaceutical, food production, or another highly regulated environment.
- Minimum of 1 year of supervisory or leadership experience.
- Working knowledge of cannabis compliance regulations and seed-to-sale tracking systems.
- Experience conducting inventory audits, reconciliations, and variance investigations.
- Proficiency with inventory management software, ERP systems, and Microsoft Office Suite, particularly Excel.
- Strong analytical, organizational, and problem-solving skills.
- Excellent verbal and written communication skills.
- Ability to lead teams, manage employee performance, and support professional development.
- Demonstrated attention to detail and commitment to inventory accuracy and data integrity.
- Ability to adapt to changing priorities and work effectively in a dynamic environment.
Preferred Qualifications
- Experience with METRC or other cannabis seed-to-sale tracking systems.
- Previous experience leading inventory operations within a cultivation, manufacturing, or processing facility.
- Experience developing inventory controls and process improvement initiatives.
- Lean Manufacturing, Continuous Improvement, or inventory control certifications are a plus.
COMPANY OVERVIEW
Ascend Wellness Holdings (AWH) is a vertically integrated cannabis cultivator, processor, and retail operator with operations across multiple states. We seek to foster a robust and inclusive cannabis industry through a premium, customer-focused experience while helping shape the future of cannabis as a leading healthcare solution. We are dedicated to quality, consistency, innovation, and creating opportunities for our employees and communities.
EEO STATEMENT
Ascend Wellness Holdings, Inc. ("AWH") and its subsidiaries are equal opportunity employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time. The statements above are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties, and qualifications required.