NOV is seeking a highly organized, bilingual, and service oriented Office Supervisor to oversee daily office operations and provide administrative, purchasing, and accounting support. This position serves as a key resource for employees, visitors, vendors, leadership, and service providers while ensuring the workplace operates efficiently, professionally, and safely. The ideal candidate is proactive, detail oriented, and comfortable managing multiple priorities independently. The candidate should have strong Microsoft Office and ERP experience, excellent communication skills, and the ability to work effectively with employees at all levels, including senior leadership and multiple departments.
- Oversee office operations and coordinate with the Receptionist on front-desk coverage, visitor services, mail and deliveries, supplies, equipment, records, and workplace services.
- Serve as the escalation point for employees, visitors, vendors, contractors, and service providers.
- Maintain accurate office records, files, contact lists, and administrative documentation.
- Coordinate office maintenance, repairs, security, access badges, building services, and facilities-related requests.
- Support onboarding and offboarding activities, including workspace and access coordination.
- Schedule meetings, coordinate calendars, arrange travel, and assist with company events.
- Prepare professional reports, correspondence, presentations, spreadsheets, and other business documents.
- Process invoices, purchase orders, expense reports, and routine department transactions.
- Support accounting and administrative activities using ERP systems such as JDE, Oracle, SAP, or comparable platforms.
- Use Microsoft Teams to support communication, meetings, collaboration, and file sharing.
- Assist senior leadership and department managers with administrative projects and special assignments.
- Promote a safe, professional, organized, and welcoming workplace.
- Perform other related duties and special projects as assigned
Work Schedule and Travel
- Travel: Approximately 5–10%, domestic and international.
- Extended hours may occasionally be required.
- Occasional support outside normal business hours may be needed for emergencies, such as communicating during inclement weather, etc.
- 4-5 years of professional experience in office management, administration, accounting support, or a related business environment.
- Bachelor’s degree in business administration, accounting, or a related field, or equivalent professional experience.
- Fluency in Spanish and English, both written and spoken.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
- Experience coordinating vendors, budgets, invoices, purchase orders, office services, facilities related activities, and ERP supported business processes.
- Strong organizational, communication, customer service, and problem solving skills.
- Ability to manage multiple priorities, meet deadlines, work independently, and collaborate effectively.
- Strong attention to detail and sound judgment when handling confidential information.
- Professional demeanor with the ability to work effectively with employees at all levels, including senior leadership and multiple departments.
- Ability to comply with NOV policies, safety procedures, and health, safety, and environmental requirements.