The Facilities & Distribution Manager supports the Associate Director of Warehouse, Facilities & Logistics by taking direct ownership of facilities management, including the multi-year building consolidation project, and demonstration kit management to field account executives. The role includes warehouse operations, logistics planning, and budget management responsibilities.
Essential Functions and Main Duties
- In partnership with the Associate Director, responsible for warehouse operations, logistics planning, headcount decisions, and budget management.
- Supervise day-to-day warehouse and facilities operations, including setting schedules, assigning work, and managing the team.
- Own day-to-day oversight of building operations, vendor relationships, maintenance, and safety compliance across both company locations.
- Ensure compliance with company policies, OSHA requirements, quality standards, and regulatory requirements.
- Oversee warehouse safety programs and maintain a safe working environment through training, inspections, and corrective actions.
- Lead the 3-year strategic initiative to identify, procure, and transition from two current buildings into a single, larger facility - including planning, vendor coordination, and milestone accountability.
- Establish and maintain warehouse performance metrics, including inventory accuracy, order accuracy, throughput, productivity, and on-time delivery.
- Monitor workflow, staffing, and productivity to ensure timely and accurate order fulfillment while meeting service level expectations.
- Oversee maintenance and proper use of warehouse equipment, including forklifts, pallet jacks, racking systems, and material handling equipment.
- Coordinate repairs, renovations, space planning, and capital improvement projects while minimizing operational disruption.
- Maintain preparedness plans and oversee facility response to incidents, power outages, equipment failures, and other emergencies.
- Monitor building systems and utilities to optimize operational efficiency, reliability, and cost control.
- Identify opportunities for continuous improvement in facility operations, sustainability initiatives, and workplace experience.
- Manage distribution of demonstration kits to field account executives, ensuring accuracy, timely turnaround, and a high standard of field satisfaction.
- Report on demo kit distribution quality and field satisfaction, serving as the single accountable owner for this function.
- Build and maintain strong working relationships with vendors, field account executives, and cross-departmental partners in support of the above functions.
- Manage office services and amenities, including vending machines, coffee service, and office supplies.
- Select, manage, develop, and hold accountable team members to meet department deliverables and responsibilities. Complete company people management requirements. Exhibit manager competencies.
- Adheres to all company policies, procedures, and business ethics codes.
- Duties may be modified or assigned at any time based on business need.
Qualifications
Education / Certification / Experience Required
- Bachelor's degree in business, supply chain, operations management, or a related field, or equivalent professional experience.
- 5+ years of experience in facilities management, warehouse operations, logistics, or a related operational role.
- 5+ years of experience of people management experience, including driving results through others, leading teams or projects, and providing training
- Demonstrated project leadership experience, ideally including facility moves, consolidations, or large-scale operational transitions.
- Strong attention to detail and organizational skills, with proven ability to manage distribution or fulfillment processes accurately and on schedule.
- Excellent vendor management and cross-functional communication skills.
- Demonstrated interest in and aptitude for progressive leadership development, including exposure to budget management and headcount planning.
- Ability to work across two building locations and manage priorities across facilities, project, and distribution responsibilities simultaneously.
- Level and compensation depend on location, experience, education and skills.
Competencies Required
- Champions ways to improve and promote quality and safety.
- Well organized and efficient
- Detail oriented
- Basic Microsoft Excel, Word and Power Point knowledge
- Forklift certified
- Effective leadership skills
- Good communication and public relations skills
- Basic knowledge of purchasing and inventory procedures and policies
- Understanding of required computer applications.
- Familiarity with courier and transportation functions
- Able to operate PC, 10-key preferred.
- Must be able to communicate verbally and in writing, and to receive and understand verbal and written instructions in English
- Able to work effectively both independently and in a collaborative team environment
Compensation
The anticipated range for this position is $80,000 - $125,000. Actual placement within the range is dependent on multiple factors, including but not limited to skills, education, experience and location.
Perks and Benefits
Visit our Career page to learn more about Perks & Benefits and working at Nihon Kohden America.
Working Conditions
Schedule: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday–Friday, unless otherwise stated by the department manager. Holiday, weekend, and evening work hours may be required. Regular hours may vary due to the needs of the organization or department and are subject to change at any time at the Company’s discretion.
Physical: Generally may require some reaching, bending, stooping, squatting, crawling, kneeling, pushing, pulling, lifting, carrying up to 50 pounds, finger dexterity, repetitive motions, standing, walking, sitting, hearing, visual acuity, and color vision. More specific details may be provided as needed or requested.
Travel: Minimal
Access to Customer Sites: Not Required
Nihon Kohden America is committed to maintaining a professional and respectful workplace free from discrimination, harassment, and retaliation and welcomes all qualified candidates to apply. Employment decisions are based on qualifications, experience, and business needs, without regard to legally protected characteristics. This policy applies to all employment actions, including recruitment, hiring, promotion, compensation, training, and other workplace practices.
Nihon Kohden America complies with all applicable federal, state, and local laws regarding equal employment opportunity. Employees and applicants will not be subject to harassment or retaliation for asserting their legal rights. Questions or concerns regarding this policy may be directed to Human Resources at HREmployeeServices@nihonkohden.com.