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Exelaration Operations Coordinator (Part-time) – Blacksburg, VA
Logistics:
- Location: Blacksburg, VA and remote
- Hours: Part-time (15-20 hours/week) non-exempt, M-F, during office hours. No physical office presence is required/expected until the Blacksburg area and the Virginia Tech Corporate Research Center are widely regarded as a healthy and safe environment.
Responsibilities:
- Office and team coordination activities including mail, purchasing requests, and facilities.
- Oversee and assisting with internal office operations including scheduling conference space, planning events, correspondence with students and student candidates, scheduling interviews and managing team, office, and student calendars.
- Responsible for furnishing the Exelaration Center office with adequate supplies.
- Administrative activities, as well as involvement in some of Exelaration’s more strategic activities such as client support, working with corporate human resources and marketing, and college recruiting responsibilities.
Expected Activities (Physical presence activities are currently suspended):
- Greet visitors and provide information as asked
- Monitor office supply levels and obtain replacements as necessary
- Keep office area clean and organized
- Oversee custodial staff in order to ensure proper cleanliness and sanitization of the premises
- Handle incoming and outgoing mail
- Manage files, record systems and inventory
- Coordinate and support meetings and events in the office and on campus
- Create and maintain liaison with external agencies and suppliers/vendors
- Create periodic reports for the managers
- Maintain calendar of meetings, appointments, important dates
- Coordinates with student clubs/orgs on events and outreach
- Coordinate/track office software licenses
- Corresponds with XC team member candidates to move the recruiting process along including scheduling interviews and submitting documents.
- Assists onboarding of new XC team members
- Works with XC team members to devise work schedules around their school commitments
- Ensures XC team members’ timely submission of timesheets
Qualifications
- Superior verbal and written communication skills
- Track record of collaborative abilities and success with teammates
- Microsoft Office
- Interest in and comfort with technology
About the Exelaration Center Exelaration is ranked the #4 internship for Overall Diversity, and #2 for Training and Mentoring. Top organizations engage the Exelaration Center to design and build custom software for their unique business needs. We’re powered by time-tested best practices from the world of scientific, university-based research. Exelaration’s innovative campus-based model harnesses the experience of full-time expert engineers coupled with the value of talented undergraduate engineers.
NextUp Solutions is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.