ESCROW ASSISTANT
Spartan Title | Title & Escrow Operations
Be Part of the Team That Gets Deals Across the Finish Line.
Spartan Title is looking for an experienced Escrow Assistant to join our growing team! If you have a background in title and escrow, thrive in a fast-paced environment, and take pride in keeping transactions organized and moving forward, this could be an excellent opportunity to grow your career.
With more than 15 years of industry expertise, Spartan Title specializes in complex single-family residential investment transactions, including properties involving heirship affidavits, probate, conservatorships, foreclosures, and liens. We combine experienced title professionals with advanced technology to deliver efficient, transparent, and reliable closing experiences.
As an Escrow Assistant, you'll play an important role in supporting the entire closing process. Working alongside Escrow Officers and internal teams, you'll coordinate documentation, communicate with clients and transaction partners, track deadlines, and help ensure every file is accurate, complete, and ready for closing.
This is a great opportunity for someone who is highly organized, customer-focused, proactive, and enjoys being part of a collaborative team where attention to detail and follow-through make a difference.
What You Will Do
- Keep Transactions Moving: Receive and process purchase agreements, open escrow orders, enter information into escrow systems, and maintain calendars to ensure important deadlines are met.
- Coordinate Closing Documentation: Prepare, collect, review, and organize closing documents, including title commitments, tax certificates, surveys, and lender requirements.
- Build Strong Relationships: Serve as a point of contact for buyers, sellers, real estate agents, lenders, attorneys, and other transaction partners, providing timely communication and responsive service.
- Support Clear-to-Close Requirements: Work with buyers, sellers, and lenders to obtain outstanding documentation and information needed to clear title and move transactions toward closing.
- Ensure Accurate File Management: Prepare files for post-closing in proper audit order, coordinate closing package shipments, and assist with daily bank deposits and other administrative responsibilities.
- Support the Escrow Team: Partner with Escrow Officers and colleagues to manage daily priorities, provide support during busy periods, and help maintain consistent service and operational standards.
What We're Looking For
- 2–4 years of experience in the title and escrow industry.
- Working knowledge of title and escrow processes and real estate transaction documentation.
- Experience with Qualia or similar title production software preferred.
- Proficiency in Microsoft Office and general computer applications.
- Strong organizational skills and exceptional attention to detail.
- Excellent communication and customer service skills.
- Ability to manage multiple transactions, prioritize competing deadlines, and maintain accuracy in a fast-paced environment.
- Comfortable working independently while contributing to a collaborative team.
- High school diploma or equivalent required; college degree preferred.
- Ability to type at least 45 WPM and use 10-key by touch.
- Knowledge of real estate law is a plus.
Why Join Spartan Title Why Spartan Title?
At Spartan Title, you'll be part of a team that understands the importance of getting every detail right. Our business offers exposure to a variety of real estate transactions, opportunities to expand your title and escrow knowledge, and the chance to contribute to a team focused on delivering exceptional closing experiences.
Benefits Include:
- Competitive compensation package
- Medical, dental, and vision insurance
- Short-term disability and supplemental coverage options
- 401(k) plan with employer match
Ready to Take the Next Step? If you're an experienced title and escrow professional who enjoys keeping transactions on track, building strong relationships, and delivering a great client experience, we'd love to hear from you. Join Spartan Title and become part of a team where your contributions help bring real estate transactions to the finish line.