Position Summary The Procurement Navigator serves as a trusted guide for small-business owners pursuing RFPs, RFQs, bids, subcontracts, and other contracting opportunities. This person meets clients where they are, explains complex requirements in plain language, and helps them build a clear, compliant path from opportunity identification through submission and follow-up. The role also supports workshops, outreach, partnerships, and program reporting designed to expand small-business participation in contracting.Key Responsibilities
- Provide one-on-one guidance to small-business owners on procurement readiness, registrations, certifications, contracting pathways, and next steps.
- Help clients identify relevant RFPs, RFQs, invitations for bid, subcontracting opportunities, and other public- or private-sector solicitations.
- Review solicitation documents with clients and explain scope, eligibility, evaluation criteria, required forms, deadlines, insurance, bonding, and submission requirements.
- Assist clients in organizing compliant response plans, proposal calendars, document checklists, capability statements, and supporting materials.
- Coach business owners on positioning, proposal quality, pricing considerations, presentations, negotiations, debriefs, and post-submission follow-up.
- Guide clients through vendor-registration systems and relevant local, state, and federal procurement resources.
- Develop and facilitate practical workshops, webinars, and group sessions on procurement and contracting topics.
- Build productive relationships with contracting agencies, prime contractors, chambers, resource partners, and other members of the small-business ecosystem.
- Maintain timely, accurate records of client activity, referrals, milestones, outcomes, and follow-up needs in the organization’s tracking system.
- Monitor procurement trends, upcoming opportunities, and rule or process changes that may affect participating businesses.
- Support outreach events, special initiatives, and other program priorities as needed.
Qualifications
- Three or more years of relevant experience in procurement, government contracting, supplier diversity, proposal development, economic development, small-business advising, or a related field.
- Working knowledge of RFP, RFQ, bid, and contracting processes; familiarity with local, state, or federal procurement systems is strongly preferred.
- Ability to read technical solicitation documents, identify critical requirements, and translate them into understandable action steps.
- Strong writing, presentation, coaching, relationship-building, and customer-service skills.
- Excellent organization and follow-through, with the ability to manage multiple clients, deadlines, and priorities.
- Comfort using Microsoft Office or Google Workspace, customer relationship management systems, and online procurement portals.
- Bachelor’s degree in business, public administration, economics, communications, or a related discipline preferred; equivalent relevant experience will be considered.
- Bilingual English/Spanish communication skills are a plus.
What Success Looks Like
- Business owners leave each interaction with a clearer understanding of the opportunity and a practical plan for moving forward.
- Clients improve their procurement readiness, submit stronger responses, and expand their participation in contracting opportunities.
- Program records are accurate, follow-up is timely, and client outcomes can be clearly communicated.
- The organization becomes an increasingly trusted procurement resource for small businesses and community partners.
Mosaic Human Capital Solutions is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status.
Applicants must be authorized to work in the United States. Employment offers are contingent upon successfully completing background checks and any applicable pre-employment requirements.