Director Records
Midland College | Midland, Texas
JOB SUMMARY
The Director-Records oversees the intake of student applications, ensuring the accuracy and integrity of the records and expediting the process of admitting students. This role supports the College's mission and represents the Registrar's Office in meetings with other College departments.
ABOUT MIDLAND COLLEGE
At Midland College, we believe education transforms lives, strengthens communities, and creates opportunity for future generations. As a driving force for workforce development and economic growth in the Permian Basin, we serve dual-credit students, first-time-in-college learners, adult students, and working professionals. Through strong partnerships with K-12 schools, universities, business and industry, and community organizations, we make education accessible, prepare students for meaningful careers, and help shape the future of our region.
Midland College is a dynamic institution experiencing rapid enrollment growth and institutional growth. We are continually evaluating how we work, challenging ourselves to improve, and embracing innovation to serve our students and community better.
Three Core Values define our culture:
YES – We embrace challenges with curiosity, optimism, and a solutions-oriented mindset.
STUDENTS – Student success is at the center of every decision we make.
ACT – We take ownership, move with purpose, and deliver meaningful results.
We seek individuals who are adaptable, resilient, and energized by change. Our employees ask thoughtful questions, challenge the status quo, solve problems collaboratively, and continuously look for better ways to serve students. We work hard, think strategically, and hold ourselves accountable. We also believe great teams support one another, celebrate successes, and bring positivity, perspective, and a sense of humor to the workplace.
What You Can Expect at Midland College:
- A leadership team committed to action, collaboration, and continuous improvement.
- A Board of Trustees that values stewardship, innovation, and long-term vision.
- A community that believes deeply in the power of education to create opportunities.
- Meaningful work, supportive colleagues, and the opportunity to make a lasting impact, every single day.
If you're passionate about making a difference, excited by growth and innovation, and ready to help students succeed while strengthening the Permian Basin, we invite you to join our team.
ESSENTIAL FUNCTIONS
- Manage and oversee all student application procedures and processes, including maintaining a thorough knowledge of J1, internet submissions, Apply Texas, imaging, and residency
- Monitor changes to the Apply Texas common application, and modify College processes and procedures as needed
- Help ensure timely and efficient processing of records from applicant to student
- Coordinate IPEDS data collection process for applicable surveys
- Provide technical assistance for the creation and maintenance of course records (schedule) in Jenzabar J1
- Troubleshoot and audit student and course records in Jenzabar J1
- Supervise a team of admissions-records staff members, providing timely feedback and annual performance reviews
- Other duties as assigned
Qualifications
Required Qualifications:
- Master's degree and a minimum of one year of related student services experience; or
- Bachelor's degree and a minimum of three years of related student services experience
- Ability to effectively manage time and prioritize projects to meet established deadlines
- Able to work and communicate effectively with all levels of co-workers and other external contacts
- Detail-oriented and highly organized
- Ability to work in a team environment with multiple, sometimes changing priorities
- Familiarity with Apply Texas application, student information systems, and requirements of records retention
- Two years of related student services experience
- Familiar with THECB reporting requirements and cohort tracking concepts
- Strong communication and presentation skills
Preferred Qualifications:
WORK ENVIRONMENT
- Typical office
- Business Hours
- M-Th 8:00 a.m.- 5:00 p.m. F 8:00 a.m. – 12:00 p.m.
- summer M-Th 7:30 a.m. – 5:30 pm
- Periodic evening and weekend hours during peak periods (e.g., open enrollment, payroll)
- Occasional travel (less than 10%)
Physical Demands:
- Must be able to remain in a stationary position 50% of the time
- Frequently moves equipment or paperwork weighing up to 25 pounds
- Use of manual dexterity
- Repetitive use of a keyboard at a workstation
- The person in this position frequently communicates with others; must be able to exchange accurate information
- Office setting
- The person in this position needs to occasionally move from office to other locations on and off campus
- Duties indoors and some outdoors
- Attendance at Midland College or community events may be required
- Travel for training, meetings, and events both in and out of town may be required
- Ability to work extended hours as needed
Salary Range: $64,865 - $86,497
BENEFITS:
Midland College faculty and staff enjoy a comprehensive choice of insurance plans* and retirement savings programs.
- medical, prescription, dental, and vision plans, FSA
- retirement savings programs
- tuition remission for employees
- generous paid time off including winter break
To learn more go to: Midland College Benefits *eligibility may vary based on job classification
SECURITY SENSITIVITY
All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.
Special Instructions to Applicants
All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, CV/resume, and transcripts (if applicable). Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.