Job Title:
Business Manager at Metro Elevator Nevada, Inc.
Location:
Must reside within commuting distance of the Las Vegas area; would report to the Metro Elevator Nevada office at 5017 W Diablo Dr, Las Vegas, NV 89118.
This is a fully in-office role, working from the office five (5) days per week, 8:00 AM to 5:00 PM.
Job Summary:
As the Business Manager at Metro Elevator Nevada, Inc., you will report directly to the Division President and serve as a key partner in running the business side of the division. This is a true generalist role: in addition to owning the day-to-day accounting, financial, payroll, cash management, human resources, and administrative processes that keep the division operating efficiently and accurately, you will coordinate third-party inspections, track customer and vendor orders, communicate with customers, and follow up on quotes.
This is a hands-on, high-visibility role ideal for a proactive professional who takes initiative, enjoys wearing many hats, has a solid understanding of basic accounting principles, and takes pride in getting things done accurately and on time.
The ideal candidate is an experienced professional who has done this type of work before, understands what the role requires, and is looking for a stable, long-term position. They are proactive, highly organized, comfortable working with customers and vendors, and independently drive tasks through completion with minimal supervision. This is not an entry-level position. Experience working for a general contractor, an HVAC or other mechanical contractor, or a similar construction or field service company is strongly preferred.
Job Responsibilities (including, but not limited to):
- Cash Management, Accounts Payable & Treasury
- Processes vendor invoices, purchase orders, and records payments
- Prepares and posts receipts, deposits, invoices, refunds, and other standard bookkeeping transactions
- Reviews and processes employee expense reimbursements
- Executes monthly credit card processing, including coding, approval, reconciliation, and importing transactions into the accounting system
- Monitors daily cash balances and short-term cash position
- Processes ACH and bill payments
- Billing & Accounts Receivable
- Manages time-and-material billing, recurring maintenance/contract billing, and billing for modernization, construction, and large repair projects
- Reviews revenue postings for accuracy
- Performs analysis of customer accounts
- Reviews accounts receivable aging and manages collection activities
- Customer Communication & Order Tracking
- Communicates with customers, including responding to inquiries and following up on open quotes and proposals
- Tracks customer sales orders from booking through completion and billing
- Tracks vendor purchase orders, material deliveries, and open orders, and follows up with vendors to keep jobs on schedule
- Third-Party Inspection Coordination
- Schedules and coordinates third-party elevator inspections with inspection agencies, customers, and field mechanics
- Tracks inspection due dates, results, and required follow-up items through completion
- Maintains inspection records and related documentation
- Financial Reporting & General Accounting
- Performs bank reconciliations
- Reviews expense coding, including job and material allocations
- Prepares and posts standard journal entries
- Coordinates and executes month-end close procedures and completes the month-end closing checklist
- Develops and prepares financial and operational reports using company systems
- Prepares and files sales tax returns
- Payroll Administration
New Hire & Employee Changes
- Manages payroll-related onboarding, including tax withholding forms, direct deposit setup, and benefits enrollment
- Processes payroll-related employee terminations
Payroll Processing
- Works with the Director of Operations to review mechanic timecards
- Processes weekly payroll for union and non-union employees
- Processes weekly union 401(k) contributions
- Maintains union vacation and benefit tracking
- Processes monthly union benefit payments
- Records payroll journal entries in the accounting system
- Human Resources & Employee Administration
- Coordinates employee onboarding logistics, including vehicles, fuel cards, phones, email accounts, and other required equipment and system access
- Maintains employee personnel documentation
- Coordinates employee onboarding and offboarding activities
- Office & Administrative Support
- Provides administrative support to company leadership and field mechanics
- Handles general office administration and special projects as assigned
- Serves as the primary point of contact for office operations, vendors, and service providers
Qualifications:
5+ years of progressively responsible accounting, finance, or business/office management experience. A college degree is not required.
Candidates should have a solid understanding of basic accounting principles, including debits and credits, journal entries, and bank reconciliations. A CPA designation is not required.
Experience working for a general contractor, an HVAC or other mechanical contractor, or a similar construction or field service company, ideally managing its back-office financial and administrative operations, is strongly preferred.
Desired Skills:
- A solid, practical understanding of basic accounting principles, including debits and credits, journal entries, and reconciliations
- Enjoys hands-on transaction processing and takes pride in getting things done accurately and on time
- Highly organized with the ability to manage multiple priorities and deadlines simultaneously
- Self-motivated and comfortable taking ownership of a broad range of business functions with minimal supervision
- Proactive, taking initiative, following up without being asked, and seeing tasks through to completion
- Comfortable communicating with customers and following up on open quotes
- Strong tracking and follow-up skills, with the ability to keep customer orders, vendor orders, and inspections organized and on schedule
- Dependable and consistent, with a track record of stability in prior roles
- Advanced Microsoft Office skills (especially Microsoft Excel), with an ability to become familiar with company-specific programs and software
- Strong verbal and written communications skills, especially with customers
- Has a "positive, can do" attitude with exceptional interpersonal skills
- Able to work well under pressure and meet all deadlines
- Works well in a team environment and with upper management
Compensation and Benefits:
- Salary commensurate with qualifications and experience
- Medical, dental, vision, LTD, and life insurance
- Paid time off
- 401(k) plan with employer matching contribution
Equal Opportunity Employer:
Metro Elevator is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us at jodihart@metro-elevator.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
Metro Elevator is proud to be an Equal Opportunity Employer. As such, we provide equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, pregnancy, genetics, or any other legally protected status.
Company Background:
Founded in 1987, Metro Elevator has been exclusively dedicated to maintaining, repairing, modernizing, and installing elevator systems for nearly 40 years. Metro Elevator maintains commercial and residential facilities in over 40 states nationwide serving every major industry, including automotive, hospitality, healthcare, finance, government, education, energy, and tech.
Metro Elevator Nevada, a local beacon of our broader operations, stands as an independently and locally operated division with a laser-focused dedication to the unique needs of the greater Las Vegas region. Here, we uphold the Metro Elevator legacy of excellence and tailored service, ensuring that our clients' facilities are not just operational but optimally so.