The Project Manager 1 (PM 1) reports to a Senior Project Manager and is the first full Project Manager level at Metcalf. This role is responsible for managing and coordinating all aspects of one assigned project, or several small and well-defined projects, to ensure safe, successful, and profitable completion. The PM 1 leads project planning, execution, financial oversight, subcontractor management, and communication between the office, field, and client. The PM 1 carries the full Project Manager scope of duties while working under a structured review cadence, including a weekly one-on-one with the Senior Project Manager and a line-by-line review of the monthly forecast before it is published. Advancement to Project Manager 2 is earned through consistently Green scorecard results and a demonstrated ability to run work with less oversight.
RESPONSIBILITIES & DUTIES
01 Project Leadership & Coordination
- Lead day-to-day delivery of one assigned project, or several small and well-defined projects.
- Coordinate between office, field teams, subcontractors, and Owners to ensure seamless project execution.
- Serve as the day-to-day point of contact for the Owner, architect, and consultants on the assigned project.
- Maintain continuous communication with the assigned Superintendent on progress, constraints, and upcoming work.
- Perform conceptual estimating, takeoffs, and pricing as required; support bid preparation and preconstruction tasks.
- Demonstrate strong written and verbal communication skills when interacting with all stakeholders. 02 Project Management, Budgeting & Scheduling
- Establish and maintain the project budget, cost codes, and cost controls in CMiC.
- Maintain and update the CPM schedule and build the monthly schedule update with support.
- Prepare the monthly forecast for review with the Senior Project Manager, who reviews it line by line before it is published.
- Prepare Owner status reports, pay applications, and supporting documentation.
- Review subcontractor invoices and purchase orders for accuracy and recommend them for approval.
- Identify changes, discrepancies, or risks in plans, contracts, and schedules and raise them promptly.
- Provide accurate field input to the schedule and flag slippage as soon as it appears. 03 Team Management & Staff Development
- Provide direction to any Assistant Project Manager or Project Coordinator assigned to the project.
- Review and sign off on their work product; performance reviews remain with the Senior Project Manager.
- Mentor interns and Project Coordinators on process and documentation.
- Participate in project meetings, kickoff meetings, and coordination sessions.
- Participate in internal training and continuing education. 04 Contract Administration & Procurement
- Draft subcontract agreements, purchase orders, and change orders for review and signature by the Senior Project Manager or Director of Operations.
- Review subcontract scope for compliance and alignment with the prime contract and flag gaps.
- Procure project materials and equipment; expedite subcontract and vendor deliverables to maintain schedule.
- Prepare and process change orders; track impacts to cost and schedule.
- Manage shop drawing reviews, submittals, and distribution.
- Support bid packages, scope sheets, and buyout under the direction of a higher-level Project Manager. 05 Operational Oversight & Project Controls
- Review weekly labor reports with field leadership.
- Prepare and finalize subcontractor and material reports monthly; deliver labor reports weekly.
- Maintain full project documentation, including RFIs, submittals, change orders, and correspondence.
- Ensure comprehensive project closeout including as-builts, O&M manuals, warranties, punch lists, and Owner deliverables.
- Use CMiC, Bluebeam, and company platforms accurately and consistently. 06 Safety, Quality & Compliance
- Ensure safe, clean, and professional project execution in compliance with company and regulatory standards.
- Attend and support pre-job safety meetings with Safety Officers, Superintendents, and project teams.
- Monitor jobsite performance and confirm adherence to project specifications, quality expectations, and contractual obligations. 07 Marketing, Client Relations & Community Engagement
- Support efforts to build and maintain strong Owner relationships and address concerns professionally.
- Assist with marketing efforts, proposal materials, and project pursuit support as requested.
- Deliver information clearly and professionally in meetings and presentations. 08 Abilities Demonstrated by a Project Manager 1
- Owns a project end to end while working within a structured review cadence.
- Prepares and recommends; a higher level approves subcontracts, owner change orders, and buyout decisions.
- Escalates complex Owner or design-team issues rather than resolving them unilaterally.
- Maintains accurate documentation and reliable forecast inputs without prompting.
- Approval and signature authority: [ To be established by Executive Leadership. ]
QUALIFICATIONS
EDUCATION
- Bachelor's degree in Construction Management, Engineering, Architecture or a related field
- OR equivalent combination of education and relevant experience. TYPE OF EXPERIENCE
- 5–7 years total construction experience
- 1–2 years as a Project Manager, or 3+ years as an Assistant Project Manager
- Demonstrated delivery of commercial projects of defined scope
- Working proficiency in CMiC cost, PCI/OCO processing, and billing modules
- OSHA 30 (or ability to obtain within six months), current CPR/First Aid, and a valid driver's license
PHYSICAL & MENTAL DEMANDS
PHYSICAL The physical demands listed represent those typically required to successfully perform the essential functions of this role:
- Ability to visit active construction sites, including climbing stairs or ladders, walking uneven surfaces, and navigating partially built structures.
- Ability to stand, walk, or sit for extended periods throughout the workday.
- Ability to lift, carry, push, or pull materials, documents, or equipment up to approximately 25 pounds.
- Sufficient visual acuity to read plans, review documents, observe site conditions, and monitor work progress.
- Ability to hear and verbally communicate clearly on busy job sites and in office or meeting environments.
- Ability to stoop, kneel, bend, reach, or climb as needed when reviewing site work or inspecting project areas.
- Ability to perform computer-based work for extended periods, including reading, typing, and reviewing drawings or reports. MENTAL The mental demands represent the cognitive, decision-making, and interpersonal capabilities necessary for the Project Manager 1 role:
- Ability to manage multiple concurrent projects, deadlines, and priorities in a fast-paced environment.
- Strong analytical and problem-solving skills to interpret complex plans, schedules, cost data, and construction issues.
- Ability to exercise sound judgment, especially when resolving schedule conflicts, budget concerns, or Owner issues.
- Capacity to handle high-stress situations, including tight deadlines, unexpected challenges, and competing demands.
- Ability to interpret technical documents, specifications, contracts, safety requirements, and detailed construction information.
- Strong interpersonal skills to lead teams, direct subcontractors, communicate with Owners/Architects, and manage conflict professionally.
- Ability to remain organized, detail-oriented, and focused, particularly when managing documentation or tracking cost/schedule changes.
- Ability to work independently with minimal oversight while also functioning effectively as part of a project team.
- Ability to communicate clearly and professionally, both in writing and verbally, in meetings and presentations.
WORKING CONDITIONS
ENVIRONMENT
- Work is performed in a combination of office settings and active construction job sites.
- Site visits may include exposure to:
- Varying outdoor weather conditions (heat, cold, wind, rain, snow)
- Elevated noise levels from equipment and construction activity
- Dust, mud, debris, and other typical jobsite environmental factors
- Uneven terrain, open trenches, partially completed structures, and other jobsite hazards SCHEDULE & EXPECTATIONS
- Required to wear and enforce the use of personal protective equipment (PPE) including hard hats, safety vests, eye protection, and appropriate footwear when onsite.
- May work extended hours or irregular schedules depending on project deadlines, jobsite needs, or Owner requirements.
- Occasional travel between job sites, client offices, vendor locations, and company facilities is required.
- Office work involves prolonged periods of computer use, document review, and meetings.
- Must be able to adapt to shifting priorities, changing site conditions, and accelerated deadlines.
- The role may involve periods of increased stress due to project demands, budget/schedule constraints, and coordination responsibilities.
