HR Administrative Assistant - San Ramon, CA
Position Overview Join a cohesive, friendly, and supportive HR team in a large, fast-paced healthcare environment. This role handles essential day-to-day administrative support, credentialing, and clerical operations. The ideal candidate brings a strong administrative or entry-level HR background, exceptional organizational skills, professional communication for interacting with hospital leadership, and a hands-on attitude toward high-volume support tasks.
Responsibilities
- Perform basic and heavy filing support to maintain compliant, up-to-date employee records.
- Process subpoena file copy requests and assist with internal staff transfers.
- Conduct primary source verifications for professional licensure through California licensing agencies.
- Manage job shadowing requests, including coordinating orientation and internal scheduling.
- Clear contract workers and assist with onboarding workflows.
- Process education/certification reimbursements, sign-on bonuses, and employee referral bonus requests.
- Create employee ID badges and update tracking systems in Microsoft Excel.
- Provide administrative and clerical support for the occupational health TB and flu clinic, including check-ins, form collection, and data entry.
- Deliver general office support, including answering phone calls, handling employee walk-ins, and delivering high-touch customer service.
Required Qualifications
- High school diploma or equivalent.
- Proven background in general administrative tasks with comfortable adaptability to heavy filing and high-volume clerical support.
- Highly professional demeanor with strong written and verbal communication skills.
- Excellent customer service skills with the confidence to interact professionally with hospital leadership.
Preferred Qualifications
- College coursework or an active pursuit of a degree in Human Resources, Business Administration, or a related field.
- Entry-level HR experience or prior administrative exposure within a healthcare/hospital environment.
- High degree of organization and familiarity with Microsoft Excel.
Schedule
- Monday through Friday, 8:00 AM – 4:30 PM or 7:30 AM - 4 PM (40 hours/week; standard day shift with no expected overtime).
Compensation
Benefits
- Weekly Pay, Medical, Dental, Vision, Short Term Disability, and Life Insurance
*We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO), and the California Fair Chance Act (CFCA).
*As a job position within our Insurance division, a successful completion of a background check may be required as a condition of employment. This requirement is directly related to essential job functions including but not limited to: accessing medical and confidential records, verifying financial information, and working within departments that care for vulnerable populations, such as, minors, elderly and those with physical or mental disabilities. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients