TOWN OF MATTAPOISETT
Job Description
Position Title:
Assistant Treasurer
Grade Level:
Assistant/Coordinator/Library Professional
Department:
Treasurer/Collector Department
Wage Range:
$30.63-$32.50 per hour
Reports To:
Treasurer/Collector
Date:
11/4/2026
Summary of Position Responsibilities:
The Town of Mattapoisett seeks a qualified person for full-time Assistant Treasurer. This position provides administrative, financial and customer support services to the Treasurer/Collector. To assist in discharging the duties of the Office of the Treasurer/Collector including cash management, cash reconciliation, payroll, and benefits support. Assistant Treasurer will abide by all municipal, state and federal guidelines, regulations and quality standards while ensuring safe, courteous and professional behavior is observed in all situations. Attention to detail, resourcefulness and self-sufficiency are extremely important in this position. The candidate should also be well organized and able to work independently in an environment with frequent interruptions. This position is required to interact with residents, vendors and other Town Departments and must be able to do so tactfully and appropriately.
Description of Supervision:
The employee should be able to work independently on projects, maintain organization and perform customer service duties. Works under the administrative direction of the Treasurer/Collector, as well as Select Board and Town Administrator.
Work Environment:
Work is performed under typical office conditions; the work environment can be hectic with frequent work interruptions. Candidate must be able to operate general office equipment such as a computer, calculator, fax, and copier.
Nature and Purpose of Public Contact:
This is primarily a public facing position that will require the chosen candidate to work closely with members of the public. The selected candidate will work closely with residents, vendors, and related organizations. Courtesy, tact, and diplomacy will be required to resolve complaints or work with members of the public.
Essential Functions of Job:
- At the start of the shift review email, voicemail, and other communications, check schedule /calendar for meetings and appointments.
- Maintain strict confidentiality regarding privileged information.
- Maintain Treasurer/Collector Office hours; ensure coverage of daily business hours.
- Attend required scheduled meetings, training sessions (day and evening) and resident/employee appointments as required.
- Provide administrative and technical support to the Treasurer/Collector.
- Assist the Treasurer/Collector with daily cash management of accounts; maintain Treasurer’s cash book; reconcile all bank statements; prepare and reconcile cash on a monthly basis with Town Accountant; submit Quarterly Census Report.
- Receive, verify and process all departmental turn-ins; maintains separate spreadsheets for all direct-pay health payments.
- Issue various permits/stickers; records all sales and maintains Beach/Shellfish database; issues report to Natural Resource Officer.
- Creates weekly Treasurer’s batch of all Treasurer’s receipts, received internally and electronically; prepares daily bank deposits.
- Responsible for making all Town and School bank deposits with local banks.
- Handles departmental returned checks, process reversal of payment and issues notification to respective departments.
- Serves as back up to the counter and assists in the collection of daily receipts during peak collection periods; maintains separate cash drawer and balances receipts daily; assists with opening, sorting, and researching of department mail.
- Verify and stuff Accounts Payable checks, send check reconciliation file to bank and process transfer to fund warrant; maintains check log; process stop payments, void and manual checks; reconciles outstanding checks with the bank.
- Enters weekly and bi-weekly payroll; prepare weekly/bi-weekly/monthly payroll vouchers; sort and issue payroll checks; process transfer to fund payroll; print various payroll reports as needed; reconciles outstanding checks with the bank.
- Comply with state laws/procedures regarding unclaimed checks for both Accounts Payable and Payroll Accounts.
- Assist with maintaining Tax Title/Deferral accounts and preparing various legal documents.
- Prepares various accounts payable vouchers for approval of the Treasurer/Collector.
- Perform administrative support functions, including copying and faxing as required.
- Complete special projects and perform all similar or related work as required, directed or as the situation dictates.
- At the end of each shift, secure the office, equipment and perform general housekeeping duties as required.
Education and Other Requirements:
- Associate's degree in Business Administration, Accounting, Finance or related field; Bachelor’s preferred.
- Must have (1-2) years of related experience in bookkeeping, accounting, finance or the equivalent combination of education, experience, and training.
- Massachusetts Assistant Treasurer certification must be obtained within 5 years.
- General knowledge of MA General Laws and local government operations helpful.
- Must be bondable and have excellent customer service skills.
- Must have excellent math and computer skills; proficient in Excel, Access, and Word; ability to learn municipal software and payroll systems.
- Must be able to effectively communicate (verbal and written) with co-workers, Town employees, vendors, governmental agencies and residents.
- Must be detail oriented, able to multi-task and possess problem-solving abilities.
Work Location:
This is an office-based job in a municipal building and work is generally performed under typical office conditions.
Benefits:
The Assistant Treasurer position offers a comprehensive benefits package as a town employee. This includes vacation, sick, personal, and other leave benefits, as well as participation in the Plymouth County Retirement Association pension system. You can also choose to enroll in optional benefits such as health, dental, and vision insurance, 457(b) retirement plans, and life insurance. This position also has benefits exclusive to the Professional Union’s contract such as clothing allowance, certification stipends, and education incentive plan to name a few.
FLSA Status:
This position is non-exempt under the Fair Labor Standards Act.
The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. This job description does not constitute an employment agreement between the employer and is subject to change by the employer as the needs of the employer and/or requirements of the job change.