Job Summary
The Union Payroll Associate is responsible for the accurate and timely processing of U.S. and Canadian weekly and biweekly union payrolls. Key responsibilities include maintaining employee payroll records, maintaining union payroll classes, preparing monthly union reports and remittances, and resolving routine payroll inquiries and issues. This role supports payroll operations by ensuring payroll transactions are processed correctly and in compliance with established procedures.
This role will be filled in our Tulsa, OK office.
Essential Functions
- Actively supports the Company’s commitment to safety and its “Core Values”.
- Represents the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics”.
- Processes accurate and timely U.S. and Canadian weekly and biweekly payrolls, including reviewing timesheets, entering payroll data, balancing payrolls, and distributing checks and direct deposit advices.
- Maintains employee payroll records and system data, including tax withholding elections, direct deposits, status changes, payroll classes, benefit deductions, , and other payroll-related information.
- Supports union payroll activities, including maintaining union codes, deduction and fringe benefit information, preparing union reports, processing retroactive adjustments, and assisting with related remittances.
- Researches and resolves routine payroll discrepancies, employee inquiries, and payroll-related issues while following applicable payroll laws, regulations, and company procedures.
- Prepares certified payroll reports, union reports, , and other required payroll filings and payments.
- Assists with the reconciliation of assigned payroll-related general ledger accounts and other payroll accounting activities.
- Supports year-end payroll activities, as required.
- Provides payroll reports, wage and employment verifications, and payroll-related information to employees, management, Accounting, Human Resources, Operations, Project Managers, and external agencies as needed.
- Assists with payroll processing activities and reporting to help ensure payroll operations are completed accurately and on schedule.
- Supports internal and external payroll, union, and compliance audits by gathering documentation, as assigned.
- Collaborates with Payroll team members To complete daily payroll activities and meet established deadlines.
- Maintains confidentiality of employee payroll information and complies with company policies and procedures.
- Performs other related duties and special projects as assigned.
Qualifications
- 2+ years of payroll experience; preferably in a team environment.
- Experience with union payroll in a construction environment is preferred.
- Associate degree in Accounting or related field preferred; equivalent accounting coursework (6-9 credit hours) considered.
- Experience processing multi-state payroll; Canadian payroll experience preferred.
- Basic understanding of payroll processes and a willingness to learn payroll laws, regulations, and company policies.
- Working knowledge of payroll practices, tax reporting requirements, garnishments, and payroll regulations.
- Proficient in Microsoft Office applications, including Excel, Word, and Outlook.
- Strong organizational and analytical skills with the ability to identify discrepancies and assist in resolving payroll issues.
- Effective verbal and written communication skills with the ability to interact professionally with employees, management, and external contacts.
- Ability to identify routine discrepancies and escalate issues as appropriate.
- Self-motivated with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Ability to maintain confidentiality and handle sensitive employee information appropriately.
- Ability to work additional hours, including occasional overtime, to meet payroll processing deadlines.
Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.
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At Matrix, we are dedicated to building a culture of engagement, respect, collaboration and teamwork. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.
EEO/M/F/Disability/Vets Employer
We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.
Applicants must be currently authorized to work in the United States on a full-time basis.