About Marex We are seeking an experienced administrator to support the day-to-day control of physical metal inventories, logistics documentation, invoicing and related reporting. This role will work closely with finance, trading, warehouse and logistics teams to help ensure inventory movements, customer instructions, invoices and supporting records are processed accurately and on time. The position is best suited to someone with strong administrative skills, financial awareness and experience managing detailed operational records. Role Summary Marex has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics. Marex Metals is one of the largest and best resourced metals teams in the world. Key product offerings and services as a firm include, Specialised execution, Liquidity, Product diversification, Exchange and OTC hedging, Credit, Clearing, Financing, Markets Insights. We provide our clients with global coverage and technology out of London, New York, Chicago, Singapore, and Hong Kong.
Responsibilities
- Maintain and reconcile inventory records across third-party warehouse locations
- Track and reconcile metal positions on and off warrant across LME and CME-registered warehouses
- Process and track inbound, outbound and transfer instructions
- Review warehouse reports and investigate discrepancies
- Prepare and distribute shipping and inventory documentation
- Support customer invoicing and review supplier charges
- Maintain accurate transaction files and supporting records
- Coordinate with third-party logistics providers (trucking, rail) on the movement and tracking of client product
- Act as a point of contact for trading desk logistics needs - schedule, track, and troubleshoot shipments as instructed
- Take ownership of assigned tasks with minimal oversight, demonstrating consistent follow-through and reliability across day-to-day responsibilities
- Assist with month-end reporting and operational reconciliations
- Liaise with regional finance counterparts (London/Singapore) on reconciliation practices
- Follow up on missing documents, outstanding actions and unresolved differences
- All employees are expected to understand and comply with any Sarbanes Oxley operational requirements relevant to their role
- Ensuring compliance with the company’s regulatory requirements under the SEC, FINRA, NFA, CFTC and other applicable exchanges
- Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with
- Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values
- At all times complying with Marex’s Code of Conduct
- Carrying out regulatory activities under the Marex Financial trading books
- Liaising with clients in US
- To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility
- To report any breaches of policy to Compliance and/ or your supervisor as required
- To escalate risk events immediately
- To provide input to risk management processes, as required
Some flexibility may be required when working with colleagues and counterparties in different time zones. The Company may require you to carry out other duties from time to time. Competencies, Skills and Experience Competencies
- Excellent verbal written and communication skills
- A collaborative team player, that is approachable, self-efficient and influences a positive work environment
- Demonstrates curiosity
- Excels at building relationships, networking and influencing others
- Resilient in a challenging, fast-paced environment
- Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness
Skills and Experience
- 5+ years' experience in administration, inventory control, logistics, finance support or operations.
- Strong Microsoft Excel, Outlook and Word skills.
- High level of accuracy and attention to detail.
- Clear written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Comfortable working independently and with colleagues across different locations.
- Experience in metals, commodities, warehousing or trading is preferred but not required.
- Experience working in a regulated environment and knowledge of the risk and compliance requirements associated with this
Company Values
Acting as a role model for the values of the Company:
Respect - Clients are at the heart of our business, with superior execution and superb client service the foundation of the firm. We respect our clients and always treat them fairly. Integrity - Doing business the right way is the only way. We hold ourselves to a high ethical standard in everything we do – our clients expect this and we demand it of ourselves. Collaborative - We work in teams - open and direct communication and the willingness to work hard and collaboratively are the basis for effective teamwork. Working well with others is necessary for us to succeed at what we do. Developing our People - Our people are the basis of our competitive advantage. We look to “grow our own” and make Marex the place ambitious, hardworking, talented people choose to build their careers. Adaptable and Nimble - Our size and flexibility is an advantage. We are big enough to support our client’s various needs, and adaptable and nimble enough to respond quickly to changing conditions or requirements. A non-bureaucratic, but well controlled environment fosters initiative as well as employee satisfaction. Conduct Rules
You must:
- Act with integrity
- Act with due skill, care and diligence
- Be open and cooperative with the FCA, the PRA and other regulators
- Pay due regard to the interests of customers and treat them fairly
- Observe proper standard of market conduct
Marex is fully committed to being an inclusive employer and providing an inclusive and accessible recruitment process for all. We will provide reasonable adjustments to remove any disadvantage to you being considered for this role. We value the differences that a diverse workforce brings to the company. We welcome applications from candidates returning to the workforce. Also, Marex is committed to avoiding circumstances in which the appearance or possibility of conflicts of interest may exist within the hiring process. If you would like to receive any information in a different way or would like us to do anything differently to help you, please include it in your application.