The Merchant Building is a 32-story transformational mixed-use development featuring a luxury hotel, private residences, and members club, opening 2027. Situated at the center of Columbus and anchored by the historic North Market, the building rises within a city poised for extraordinary growth and renewed cultural vitality. The history of the North Market reflects the story of America itself, one of purpose, resilience, community, and preservation. The Merchant Building draws inspiration from this legacy and is unified by the spirit of the merchants who believed that dedication and hard work deserves reward. Here, design and service come together to create a carefully curated environment, one that offers a refined and private lifestyle experience. A vertical neighborhood where living, hospitality, wellness, work, and community are thoughtfully integrated, all guided by a single ethos: make life better through care, craft, and service. Life at The Merchant Building will be defined by hospitality-centered living, seamless luxury delivered with quiet ease. It is a place where every day will feel more special than anywhere else. Position Summary The Executive Coordinator provides high-level administrative and organizational support to the Vice President and Managing Director, ensuring the efficient coordination of daily activities and executive office operations. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities while maintaining a high standard of service and hospitality. The Executive Coordinator serves as a key administrative partner, facilitating communication, coordinating meetings, maintaining records, preparing documents, and supporting the execution of executive priorities. The successful candidate demonstrates sound judgment, attention to detail, and a proactive approach to anticipating needs and supporting the leadership team. Essential Duties & Responsibilities
- Provide administrative and organizational support to the Vice President and Managing Director, including managing calendars, scheduling meetings, coordinating appointments, and organizing travel arrangements as needed.
- Coordinate executive meetings, including preparing agendas, gathering supporting materials, recording meeting notes, and tracking follow-up items and action plans.
- Prepare, format, proofread, and distribute correspondence, reports, presentations, and other executive documents.
- Manage incoming communications, respond to inquiries professionally, and coordinate information flow between the Executive Offices, department leaders, team members, and external partners.
- Assist with special projects, leadership initiatives, presentations, and cross-departmental assignments as directed. Assist with expense reporting, invoice processing, purchase requests, and other administrative or financial documentation as needed.
- Exercise discretion and confidentiality when handling sensitive business, personnel, financial, and operational information. Utilize Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, to support daily administrative and communication needs.
- Adhere to Makeready’s Guiding Principles and all applicable company and property policies and procedures.
- Perform additional duties and assignments as required.
As part of the Makeready collection, we proudly offer a variety of thoughtful benefits and perks for eligible team members including accommodating PTO/PTO exchange, medical/dental/vision benefits, maternity/paternity leave, pet insurance, company-matched dependent care & 401k, student loan repayment program and a wide range of additional ancillary benefits. The health, happiness and well-being of our team is our top priority.
We take pride in our Guiding Principles to help define how we successfully work together. We follow them not out of duty but live by them instinctively. Makeready LLC and its affiliated entities are proud to encourage and support an environment where everyone can be a successful team member as their true independent self. We are an equal opportunity workplace and employer that does not discriminate based on race, color, disability, gender/sex, sexual orientation, religion, national origin, age, veteran status, or any other protected status. We are committed to building a team and a workplace where we are all able to be successful based solely on our individual qualifications, experience, abilities and job performance.