This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13626501
ESSENTIAL FUNCTIONS {#essential-functions testid="typography"}
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls on a 5-line phone system
- Ensure the reception area is tidy and presentable, with all necessary stationery and materials
- Provide basic and accurate information in-person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk
- Order office supplies and keep inventory in stock
- Maintain updated records and files of different media
- Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
- Knowledge of computer systems, Excel, and Word
- Assist HR with payroll duties and inputting timecards
- Organizing regular safety meetings, ordering, and filling safety cabinets regularly
KNOWLEDGE AND SKILLS {#knowledge-and-skills testid="typography"}
- Education Requirements:
- High School Diploma, GED, or equivalent
- College Degree (Associates Degree) or vocational training is a plus
- Experience Requirements:
- 2+ years experience as a receptionist or 2+ years experience in and administrative role
Skills Required:
- Hands-on experience with office equipment, e.g., fax machines and printers.
- Must have a professional attitude and appearance.
- Must possess solid written and verbal communication skills
- Must be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Strong multi-tasking and time-management skills, with the ability to prioritize tasks.
- Must demonstrate a customer service attitude and pleasant personality.
- Overachieving mindset and strong work ethic