QUALIFICATIONS:
- High school diploma.
- Strong computer skills including data entry, MicroSoft Word, Excel and PowerPoint.
- Flexibility and adaptability to daily changing work priorities, learning new software, and taking on additional job responsibilities.
- Willingness to work a flexible shift when required.
- Excellent customer service and communication skills.
- Basic math skills required.
- Ability to learn and apply U.S. Postal Service (USPS) regulations, postal rates, and mail standards.
- Self-motivated, able to work independently with minimal supervision.
- Ability to solve problems in organized and documented manner.
- Ability to handle several areas of responsibility and proactively change directions rapidly when necessary.
- Ability to work under pressure to complete the task to meet the end of day postal pickups.
- Team player demonstrating willingness to assist coworkers when needed.
- Physical ability to lift and maneuver 40-60 pounds.
- Must maintain a valid Michigan Driver’s License and be willing to travel as required.
- Must pass criminal background check as required by School Safety Legislation.
DESIRABLE QUALIFICATIONS INCLUDE:
- Experience operating the Pitney Bowes SendPro Mail Center 3000 computerized mail room equipment and the Pitney Bowes Send Pro 360 shipping software or similar equipment and shipping software.
- Experience performing all mail room functions, including preparing and processing packages for USPS. UPS, and FedEx.
- Experience processing return-receipt and registered mail.
- Experience/expertise as a switchboard operator/receptionist.
- Experience maintaining inventory of, and ordering, postage, mail room and other supplies.
- Experience investigating and applying cost-saving measures for mail operations.
RESPONSIBILITIES SHALL INCLUDE BUT NOT BE LIMITED TO:
- Sort and direct incoming mail and packages, including desk side delivery or priority mail/packages.
- Process outgoing mail and outgoing packages.
- Manage items sent through intercompany mail.
- Track mail funds and USPS/UPS/FedEx account usage and work with the Business department to fund mail accounts.
- Receive and prioritize large mail distribution jobs through completion.
- Manage any bulk mail permits with USPS when appropriate.
- Operate each piece of equipment in the mail room, at the coffee stations, and the switchboard areas including supporting equipment.
- Recommend, document and perform necessary upgrades, maintenance, and improvements to equipment and processing tasks, including cost-saving measures.
- Train employees to properly send items following the USPS, UPS, and FedEx postage guidelines and organization guidelines.
- Generate and deliver timely end of the month usage and charge back reports.
- Maintain mail equipment, order and replace consumable supplies such as ink, labels, and sealer. Perform minor maintenance cleaning tasks and contact support for repair of equipment.
- Maintain coffee station areas, including stocking, inventory, and ordering supplies.
- Contacting service and follow up that the repairs are completed properly.
- Keep coffee station areas and all equipment clean, functional, and sanitary to health code standards.
- Be able to operate a letter folding machine. Perform minor cleaning tasks and contact support for any service.
- Backup front desk receptionist. Warmly greet visitors and employees, route incoming calls with professionalism, and operate paging systems for directing public inquiries.
- Support Management Technology project activities, i.e. recycling initiatives, training/conference room support, repurposing of equipment, and maintaining inventory.
- Provide support to Large Print and/or Teachers Workshop as needed.
- Order multipart forms used by the organization, maintain inventory, manage form billing, and send forms to requesting departments.
- Maintain, publish, and distribute periodic phone list updates.
- Update PowerPoint slide presentation with next day’s room events including mid-day updates, as necessary.
- Perform other functions and duties that are assigned.
STARTING DATE: As soon as possible WORK YEAR: This is a 12-month/year round position. SALARY: See salary schedule of AFSCME Administrative Support Bargaining Agreement. APPLY ONLINE AT: www.misd.net. Applications will be received online through Friday, November 13, 2026, or until the position is filled.
INQUIRIES MAY BE DIRECTED TO:
Mr. David Rilley Assistant Superintendent for Human Resources & Operations Macomb Intermediate School District 44001 Garfield Road, Clinton Township, MI 48038 586-228-3311
The Macomb Intermediate School District is an equal opportunity employer and is in compliance with all state and federal non-discrimination laws and regulations including the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act. Applicants seeking employment may request reasonable accommodation under ADA and may be subject to post-offer physical examination and background check with the Michigan State Police Department.