Position Summary The Office Assistant provides administrative and operational support to the executive team and helps ensure the executive office operates efficiently and professionally. This position coordinates routine office functions, prepares and maintains organizational documents, supports administrative projects, and assists with communication, recordkeeping, purchasing, vendor coordination, finance team support, and process improvement. The Office Assistant also helps support organizational events and fundraisers. The successful candidate is organized, detail-oriented, dependable, and able to manage multiple priorities in a fast-paced behavioral healthcare environment. The Office Assistant must exercise professionalism, sound judgment, discretion, and care when handling confidential information and communicating with internal and external contacts.
Qualifications
- Minimum of one (1) years of experience in administrative support.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Excellent written and verbal communication skills.
- Strong organizational, time-management, and problem-solving skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Ability to prioritize competing deadlines while maintaining accuracy and attention to detail.
- Valid Florida driver’s license and reliable transportation.
Physical Requirements
- Ability to sit for extended periods while working at a computer.
- Ability to move throughout the office and handle routine office materials and supplies.
- Occasional lifting or carrying of office supplies, event materials, or deliveries may be required.
Work Environment This position operates primarily in an office setting within a behavioral healthcare organization. The role requires regular use of a computer and office equipment, interaction with staff, vendors, and visitors, and the ability to handle multiple administrative tasks while maintaining a professional and confidential work environment. Occasional errands, local travel, and evening or weekend hours for events may be required. Preferred Attributes The ideal candidate is proactive, dependable, and service-oriented, with strong organizational skills and a commitment to accuracy. They communicate clearly, manage competing priorities effectively, maintain confidentiality, and take initiative to help the executive office run smoothly.
Benefits
Lucrative vacation time – 168 hours Mental Wellness Days – 3 days Medical insurance, prescription tools, dental, vision, mental health, wellness programs, EAP, life and ADD and the ability to participate in a 401K, Supplemental – accident, hospital indemnity and critical illness.
Equal Employment Opportunity Lightshare Behavioral Wellness & Recovery is an Equal Employment Opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. Lightshare provides reasonable accommodations to qualified individuals with disabilities during the application and hiring process. If you require an accommodation to apply, please contact Human Resources. All employment decisions are based on qualifications, merit, business needs, and other lawful considerations.